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MICROGRAPHIC SERVICES UNIT <br />RECORDS MANAGEMENT DIVISION <br />r DEPARTMENT OF ADMINISTRATION <br />DECEMBER 6, 1984 <br />JOB # 130 <br />City of Mounds View <br />Closed Development Agreements <br />Procedures for Document Preparation and Microfilming <br />Responsible <br />Party Step? <br />Action <br />Mounds View 1. <br />Prepare documents for filming. Maximum size <br />is 12" x 14". Documents must be flat, un- <br />folded and free of staples, paper clips, <br />rubber bands and any other such fasteners. <br />Documents larger than 12" x 14" must be cut. <br />Remove documents from folders and place in <br />front of file folders. During this prepara- <br />tion process, make a list of poor quality <br />documents to use later in reviewing the micro- <br />film quality when filming is completed. De- <br />termine blip procedure and notify Micrographics. <br />Mounds View 2. <br />Notify Micrographics when first batch of docu- <br />ments is ready to be microfilmed. <br />Micrographics 3. <br />Schedule planetary camera at 29x. <br />Micrographics 4. <br />Filming will start with oldest records and <br />work forward. Film all documents right -reading. <br />Sequentially number rolls starting with one <br />for the oldest records and going forward to the <br />most recent. At start of roll, film a Certifi- <br />cate of Authenticity, Target "T3", then film a <br />resolution target. Start each file* with a <br />medium blip, and all successive documents in <br />the file will have a small ::lip. Each file <br />will be numbered starting over at 1 for each <br />new roll. At end of roll, film Certificate of <br />Authenticity only. <br />Micrographics 5. <br />Label rolls as follows: <br />Roll No: Year: <br />Sequentially numbered. <br />Micrographics 6. <br />The Processing Specialist will process and <br />inspect film. <br />Micrographics 7. <br />Send sample film to Minnesota Historical <br />Society for testing. <br />*As determined by City of Mounds View. <br />