Agenda Packets - 1985/01/02 - Laserfiche WebLink

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MICROGRAPHIC SERVICES UNIT ^ RECORDS MANAGEMENT DIVISION DEfEMBER 7, 1984 f DEPARTMENT OF ADMINISTRATION JOB 8130 City of Mounds View Zoning/Planning Files Microfilm Proposal PROPOSAL This proposal is to microfilm the City of Mounds View, Planning and Zoning Division's zoning and planning files. These files are per- manent records and are maintained in 1 file drawer for an approx- imate total of 3,000 one-sided documents. The majority of the docu- ments are -8 x 11. The documents are in comparatively good condition. However, some documents may be of poor quality. OUTPUT Documents will be microfilmed on a planetary camera at a reduction of 29x. Approximately 21500 documents per roll of film will be filmed. The resulting rolls of film will have series of blips re- corded under the images which allow the use of a computer -assisted retrieval (CAR) system or a less costly roll film viewer, if de- sired. The City of Mounds View must let Micrographics know how the file will be retrieved and how the index will be set up so that Micrographics can blip the film correctly. DOCUMENT PREPARATION The agency is responsible for all document preparation. When the documents are delivered to Micrographics, they should be "camera ready." This means that the documents should be in the order that they are to be filmed, that all unnecessary rubber bands, paper clips and staples are removed, and that all documents are in a flat and unfolded condition as much as possible. EQUIPMENT REQUIREMENTS The agency needs a roll film viewer, preferably one that reads both small blips and a combination of small and medium blips. Micro- graphics will assist the agency in selection of this equipment if requested.