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MICROGRAPHIC <br />SERVICES UNIT DECEMBER 71 1984 <br />RECORDS MANAGEMENT DIVISION JOB #130 _ <br />DEPARTMENT OF <br />ADMINISTRATION <br />City of Mounds View <br />As -Built Engineering Plans <br />Filming Procedures <br />Responsible <br />Party <br />Step Action <br />Mounds View <br />1. Prepare and submit a Records Retention Schedule <br />(RM-00058) to the Chief Records Coordinator, <br />Room 700, 333 on Sibley, St. Paul, MN, 55101. <br />Mounds View <br />2. Prepare documents for filming by removing all <br />unnecessary rubber bands, paper clips and <br />staples, placing them flat and unfolded in the <br />order that they are to be filmed. All torn <br />documents are to be mended with transparent <br />tape. Be sure all plans are identified and <br />well marked. Provide Micrographics with a <br />list of jacket titles. <br />Mounds View <br />3. Nofity Micrographic Operations Supervisor <br />(296-9708) that documents are ready. <br />Mounds View <br />4. Deliver documents to Micrographics Unit as <br />agreed. <br />Micrographics <br />5. Film documents on MRG-I 35mm camera at 36x. <br />Place an "X" on the bottom of each frame <br />which starts a new jacket. <br />Micrographics <br />6. <br />Process and inspect film. <br />Micrographics <br />7. <br />Title a jacket for each file from the listing <br />provided by the City of Mounds View. <br />Micrographics <br />8. <br />Load film into pretitled jackets. <br />Micrographics <br />9. <br />Type 2nd jackets as necessary. <br />Micrographics <br />10. <br />Produce one 7/8" white stripe duplicate of <br />each original jacket. <br />Micrographics <br />11. <br />Call Mounds View for pick-up of duplicates <br />and original documents. <br />Mounds View <br />12. <br />Within one month inspect film. Notify Micro- <br />graphics of any error immediately. <br />Mounds View <br />13. <br />Destroy original documents in accordance with <br />state law. <br />Contact: Donald Pauley, 2401 Highway 10 <br />Mounds View, MN 55112 (784-3055) <br />