Agenda Packets - 1985/01/02 - Laserfiche WebLink

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I December 7, 1984 Page 3 A desk and printer stand similar to the one used for the Micom should be purchased. That will enable the computer to be set up as a work station so it may be used by all Finance Depart- ment personnel. The cost of the desk and printer stand is approximately $500.00. I am proposing a personal computer be purchased for the Finance Department for several reasons: 1) to be used for payroll preparation 2) to be used in budget preparation 3) to be used in preparing audit workpapers 4) to allow the secretaries more time on the word processor 5) a possible future use would be data entry and com- munication with the Ramsey County computer or an in-house computer. Costs of a personal computer system are as follows: IBM XT Personal Computer $4,391 Payroll Program 1,550 Lotus 1, 2, 3 (electronic spreadsheet) 550 Work Station 375 500 $6,8 66 The purchase could be financed from the following accounts: 100-150-4703 Finance, Equipment $3,000 100-140-4703 Elections, Equipment 1,000 700-120-4703 Water Fund, Equipment �633 730-120-4703 Sewer Fund, Equipment 633 100-150-4303 Finance, Professional Services 1,550 The costs of the payroll software ($1,550) could be charged to the professional services account of the Finance Department without affecting the budget. Costs of payroll preparation by our serice bureau amount to approximately $1,500 on an annual basis and would not be expended if the City had its own payroll system. A balance of $5,266 remains to be financed. Those costs could be divided between Finance, Water, Sewer and Elections as all Of those departments would utilize this equipment. Finance would use it for payroll, budget preparation, a terminal for data entry, audit worksheets, and then financial analysis.