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VOW <br />STATE OF MINNESOTA <br />DEPARTMENT OF ADMINISTRATION <br />SAINT PAUL <br />eivuiwi or <br />.aono. Y.xA4[wMT <br />296-9708 <br />November 30, 1984 <br />Mr. Donald Pauley <br />Clerk - Administrator <br />City of Mounds View <br />2401 Highway 10 <br />Mounds View, Minnesota 55112 <br />Dear Mr. Pauley: <br />Enclosed are the proposals for the eight microfilm projects we <br />have been discussing. These projects include the City Council <br />Minutes, Ordinances, Resolutions, Public Agenda Books, Closed <br />Development Agreements, Zoning/Planning Files, As -Built Engineering <br />Plans, and the Location Book of Hydrants. <br />For all of the projects, at least one copy of the microfilm has <br />been included in the cost estimates. This copy would be the City, <br />of Mounds view's working copy. The original microfilm would remain <br />at the Records Management Division as the security copy. This pro- <br />cedure will help protect your City from the loss of this informa- <br />tion due to some possible disaster. <br />Computer Assisted Retrieval (CAR) could be cost effective if all <br />microfilming is done. In order for the Car System to work well, <br />coordination between our offices is essential during the filming <br />process. Especially important is our knowledge of your retrieval <br />method and how you are going to index the files. This is to assure <br />we place the proper size blips next to the images so that your re- <br />trieval device will properly go to the document you are interested <br />in. <br />Each of the cost estimates is based on the City of Mounds View pro- <br />viding the delivery and pick-up of the projects. If this is not <br />acceptable, please contact me and other arrangements can be made. <br />I look forward to working with you to save the City of Mounds View <br />space and time with your records. <br />Sincerely, <br />.lam'" )(Nnwv/ <br />Dan Sunder, Operations supervisor <br />Micrographic services Unit <br />Enclosures <br />1A <br />IF <br />0 <br />AN EQUAL OPPORTUNITY EMPLOYER <br />O® <br />