Agenda Packets - 1985/01/02 - Laserfiche WebLink

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MICROGRAPHIC SERVICES UNIT DECEMBER 3, 1954 '`•. RECORDS MANAGEMENT DIVISION JOB #130 DEPARTMENT OF ADMINISTRATION City of Mounds View Ordinances Microfilm Proposal PROPOSAL This proposal is to microfilm the City of Mounds View, Administra- tion Division's ordinances. The ordinances are permanent records and are in 3-ring binders for a total of 1.5 boxes or about 3,750 documents. The documents are printed on one side and are in comparatively good condition. However, some documents may be of poor quality. OUTPUT Documents will be microfilmed on a planetary camera at a reduction of 29x. Approximately 21500 documents per roll of film will be filmed. The resulting rolls of film will have series of blips recorded under the images which allow the use of a computer -assisted retrieval (CAR) system or a less costly roll film viewer, if de- sired. The City of Mounds View must let Micrographics know how the files will be retrieved, and how the index will be set up, so that the proper size blip is placed next to the appropriate docu- ment. DOCUMENT PREPARATION The agency is responsible for all document preparation. When the documents are delivered to Micrographics, they should be "camera ready." This means that the documents must be in the order that they are to be filmed, that all unnecessary rubber bands, paper clips and staples are removed, that all documents are in a flat and unfolded condition as much as possible, and that all documents are removed from 3-ring binders and placed in front of binders. EQUIPMENT REQUIREMENTS The agency needs a roll film viewer, preferably one that reads both small blips and a combination of small and medium blips. Micrographics will assist the agency in selection of this equip- ment if requested.