Agenda Packets - 1986/01/22 - Laserfiche WebLink

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January 16, 1986 Page 1 existing personnel. this follows the rationale )urlined in the Staffing Request and the memorandum which was submitted prior to the 1985 Goal Settinq Session, that is with the dddir inn of • lull -time accountinq .,I-,rk ., •:hi I inq .I del J.•S would occur from existing personnel to the tull-time accountinq clerk in order to allow existinq personnel to begin performing duties not presently being performed. Duties not presently being perturmud but which would be performed with the addition of a full. -time accountino clerk are many and varied. I will attempt to briefly nutline those duties. A Fixed Asset Study, which was Council Gnal No. 17, would be undertaken. This would include an inventory of existing vehicles, equipment and buildings which have not been previously inventoried. After the inventory is completed estimated historical values would he assigned to the items inventoried. This may include diqginq in the archives to find original invoices of estimation of the historical value by an appraiser or thrcogh the use of valnAtinn guide honks. Once the assets have been inventoried and valued it would be entered into a fixed asset accountinq module which is proposed to be pur.:hasod with the computer system presently being proposed. After the irems are ent,-red inter the tired asset accountinq system they would have to be maintained, that is, additions and deletions would be recorded. In the case of the assets which belong to the Water and Sewer Fund depreciation schedules would be prepared which would be used :n preparation of annual financial statements. The implementation of a fixed asset accounting system has been a major stumbling block towards the City's qualifying for a Certificate of Excellence in Financial Reporting given by the Government Finance Officers Association of the United States and Canada. As you may recall, an article which I had previously submitted as Informational Only item in the packet stared that rhis was a major factor in maintaining and/ter iml-rovino a City's bond rating. .4 good '�on.d rating as compared to an average one would resi:lt in the savings of many thousands of dollars upon the issuance of any type of. Improvement bo.ids. In the area of financial planning an equipment replacement schedule would be completed in cooperation with City Department Heads and submi'_ted to Council. Tnis is Coal No.15 of the Coun-il's Goals. Such a schedule would enable the City to have a lnnq range plan for replacement of needed equipment and could contribute to maintaining a level property tax levy rather than having the levy go up and down as major items of equipment require replacement. We have also discussed the preparation of a building maintenance schedule. As you may recall the roof over the Police Department needed repairs at at cost of apprnximately $10,000. ny preparing a building maintenance schedule the City would he in a position to plan and schedule maintenance rather than having to react to "crisis" situations. With the- juirohago of the computer svatem