Agenda Packets - 1986/06/02 - Laserfiche WebLink

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MEHO TO: MAYOR AND CITY COUNCIL FROM: CLFRK-ADMINISTRATO DATE: MAY 22, 1986 bw SUBJECT: BALLOT COIIN'I(NC EQUIPMENT As you may recall, the 1986 Budget contains a $9,000 line item for the purchase of High Speed Computerized Ballot Counting Equipment. Due to the fact that the Secretary of State's off ire did not certify the computerized ballot counting equipment that the City of Mounds View was considerioq purchasing from EL Marketing, we have been forced to give consideration to other options for improved ballot counting equipment. As you may recall, the problems the City has been experiencing with our current ballot counting equipment are, (1) the equipment is hand fed which results in a slow-paced ballot counting process, (2) the equipment is being overloaded by the number of ballots cast in the majority of the City's mainr elections which causes frequent equipment hreak-dnwn, and (3) the equipment is not fully computerized which restolts in a minimal print out being provided requiring tran^position of the numbers from the print out rn a summary ch?et prepared by Staff which also adus to the length of the b•,Ilct counting process. In discussing our concerns with Mr. Ed Lellbach of FL Marketing we were advised that a piece of equipment which has been approved by the Secretary of State's Office known as a 'PEPS" system should meet our needs for now and into the foreseeable future. This piece of equipment is fully computerized providing a more detaiied print out of the election results listing the positions, names of candidates, and number of votes cast and a high speed ballot counter can be added to this piece of equipment allowing for the reading of 600 cards per minute. Attached for your information Is a copy of the proposal submitted by Mr. Leiivaci: fut Lnia equipnienL which inciunes the trade-in on our existing ballot counting equipment in the amount of $2,400 for a net cost to the City of $8,270. One item that will be different from our current system will he an annual software support fee of $150 due to the computerization of this equipment. Based on the fact that this is the only approved equipment currently available to the City matching our needs and within the restrictions of the 1996 Budget, Staff would request Council consideration of thi:: proposal. Due to the fact that a ninety day delivery is necessary for this equipment, your earliest consideration would be appreciated in order that the equipment can he madeavailable for the September Primary Election.