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Page 2 <br />October 1, 1906 <br />Fixed Assets <br />Shamim Sabur and I attended a one day training session on this <br />Software July 9. The Software was installed on our system <br />July 14. Initially we encountered some software problems with <br />this system. CSI programmers corrected these problems and <br />Finance Department staff was able to begin entering data into <br />the system in mid August. Presently we are entering what data <br />we presently have on file regarding the City's fixed assets <br />and should complete that on October 1. After, staff will <br />begin to inventory those items that we do not have records for <br />and enter those into the system. <br />Enfors <br />Practice files for the Police Records Management System were <br />installed on July 25. Department personnel received training <br />on July 30 at MaSys Corporation offices in Minneapolis. At <br />the time the practice files were installed we were advised <br />that a revised version of Enfors had been written and was <br />under;oing final testing before release. MaSys recommended <br />waiting to install the software until the new version was <br />released. After discussions with MaSys Corporation and Jim <br />Stern. of Management Advisors, our computer consultant, it was <br />determined that waiting for the new release was the best <br />course of action to take. The new version has substantial <br />changes and would require substantial retraining of someone <br />who had learned the previous version. Staff felt that had we <br />taken the old version, staff would just be beginning to learn <br />that version and then would require training on the new <br />version. Since the Enfors Software is complex, staff felt <br />that it would be better to wait until the new version is <br />released and to begin training on ic. Scheduled installation <br />is September 26. Training will be conducted the week of <br />September 29. The modem and telephone line to connect our <br />system to the State Bureau of Criminal Apprehension System has <br />been ordered. The State put us on their list and gave no <br />indication when installation would take place. <br />Fund & Bud et Accountinq <br />This so.tware will produce financial statements and reports <br />similar Co those that are presently produced by the <br />Consortium. Mary Tatarek and I received initial trainirg on <br />August 5. The software was installed on August 12. Finance <br />Department Staff has been building the chart of accounts and <br />designing'the systems reports. On October 1 we will receive <br />additional training on the System. We will begin using the <br />system on January 1, 1987. <br />Utility Billing <br />Finance Department staff has been working on this system since <br />mid May. With the help of Consortium, Rarsey County Data <br />Processing and CSI staff we conducted a number of tests and <br />determined that it was feasible and practical to do a system <br />