Agenda Packets - 1986/10/06 - Laserfiche WebLink

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Page 3 October 1, 1986 to system conversion of utility customer. files. The usual procedure is to manually enter this data into a new system. Since there are approximately 2,900 utility accounts Finance Department staff are quite thrilled that this method of conversion is possible as it is a tremendous time saver. Dorothy Sandgren and I received initial training on the system on July 30, 31. At that time we learned that we would have to provide CSI with a list of which accounts are in various postal carrier routes in order that we might continue to take advantage of lower postal rates by mailing carrier route presort. Additionally we learned that the system would print meter route sheets, which we do not presently receive, which would prove to be a great time saver when conducting the annual meter reading and inspection program each fall. Naturally, a route number had to be assigned to each account. The system to system conversion of customer files should be completed during the first week of October. Dorothy and I are scheduled to receive additional system training on October 9, 10. After that a parallel run, doing the third quarter billing on both the old and the new system, will be performed to test the accuracy of the new system. If that test is successful fourth quarter bills should be produced on the new system. Accounts Payable ' On September 17 Mary Tatarek, Shamim Sabur and I received training on the Accounts Payable system. Installation was completed September 26. Finance Department Staff is in the process of building -dor files on the system. Ile hope to have the system operz gal by December 1. Parks & Recreation Registration & Scheduling Parks & Recreation staff, Jim Stern, Management Advisors, Inc. and I have had several meetings during July and August with CSI programmers to develop specifications for a registration system. After the specifications were completed CSI presented file layouts which were reviewed and modified. At the present time CSI programmers are writing and testing the program. Delivery of the program is expected in early November. After training it is anticipated that the program will be operational December 1. A facilities scheduling system is also being purchased. This system will basically schedule games for team sports at various fields and facilities. Scheduled implenentaion of this system is January 1. Cash Receipting The cash receipting system will be used to record both over the counter and mail receipts received by the City. The system will generate a printed cash receipt which may be given a customer. That feature will be a time saver as presently receipts are issued manually. In addition the system will