Agenda Packets - 1989/11/20 - Laserfiche WebLink

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T0: MAYOR AND CITY COUNCIL 7/ C,,,2 FROM: CLERK -ADMINISTRATOR PAULE TE: NOVEMBER 16, 1989 SUBJECT: 1990 BUDGET ADDITIONS At the November 6th Agenda Session, Councilmember Quick asked that Mike Ulrich provide a proposal for the addition of a mower to cut tall grasses and inaccessible areas and any other equipment Mike felt should be included in the budget. Attached for your information is a memo from Mike listing several pieces of equipment inncluding a rough cut mower. In talking to Mike about these items, I learned that except for the rough cut mower, the other pieces of equipment are necessary to expand the infant turf management program begun at Silver View Park's hallfields this past fall. The 1990 budget does not include the purchase of such materials as seed, fertilizer, black dirt, etc. needed to make these pieces of equipment operational and to begin establishing good turf. Also, since Silver View has the only sprinkled balifields, establishment of better turf at the other fields and parks would be difficult, if not impossible. It would be my suggestion that if the City Council wishes to begin an aggressive turf establishment and management program in our parks, that a detailed proposal and program be presented which would itemize the improvements needed at each park, the capital equipment required to implement the program, and a proposed implementation schedule for the ogram. With that information, the Council could establish a program :ginning in 1991 based upon a complete understanding of the financial and manpower impacts. The second attached memo is from Michelle Hren requesting that the City budget for and contract out the preparation of rewrites of the Zoning, Subdivision and Sign Codes due to her current workload. Michelle suggests that the City consider contracting out the entire job with supervision and oversight by the City at an estimated cost of $21,000 to $30,000 or hiring temporary people to do the research, drafting, and typing. Michelle's points are well taken that these projects take a great deal Of time for both herself and Barb when they are already fully occupied with their normal duties. If the Council does choose to move forward on organized collection Michelle will be given the responsibility to develop the RFP and contract documents, public information pieces, and coordinate the startup of the program. Should you also choose to begin a detailed study on a Community Center for purposes of a bond referendum, I would want Michelle to jointly work with Mary Saarion due to her planning skills. All of these projects plus our day-to-day planning activities require a great deal of her time and would limit her ability to commit time to these Code updates. My reaction to Michelle's proposal is that if funds can be identified, '` a best option would be to contract the work out. 1 have come to this inclusion for the the following reasons.