Agenda Packets - 1989/12/04 - Laserfiche WebLink

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MEMO TO: MAYOR AND CITY COUNCIL/ice/vv /S FROM: CLERK-ADMINISTRATO* �'f{ DATE: NOVEMBER 6, 1989 SUBJECT: WORK PROGRAM AND REPORT ON EXTERNAL CONTACTS At my October 2, 1989 Performance Review I was instructed to provide to the City Council by December 1, 1969 a proposed Work Plan based upon the current Long Term Financial Plan and proposed 1990 Budget. The Work Plan was to be laid out in a calendar format using bar graphs. After receiving this direction, I involved the Department Heads and City Planner in coming up with a framework for a Work Plan. We looked at both manual and computer -generated systems and selected the computer -generated option due to the fact that it can be easily updated, can be transferred between departments with computer ability, and provides for greater flexibility. Based upon that decision, Ric Minetor and Don Brager assisted me in searching the various software options available to us and we selected a software program known as "Quick Schedule" available to the City through Sailor Software at a cost of 559.00. Staff is still learning this software program and our initial proposal for a work plan could be modified over lime as we become more skilled with the program. Attached for your information is a copy of the Proposed 1990 Work Schedule for all departments broken down by departments based upon the Long Term Financial Plan, 1990 Budget and Budget Goals as well as those work areas staff knows must be undertaken during 1990 which would require a significant expenditure of staff time. I would appreciate your comment on this Work Plan which has been reviewed and approved by all Department Heads and the City Planner. The Council also directed at my October 2, 1989 Performance Review that by December 1, 1989 I submit a proposal for improving the manner in which I report my external contacts to the City Council. As I am not exactly certain what particular contacts the Council is concerned about, I have addressed this matter in the broad fashion of all external contacts I have. Based upon that consideration, I have identified three options for your consideration. The first would be to expand my biweekly Adminstrative Newsletter. The advantage of this is that it is a current practice not requiring any additional work on my part. The disadvantage is that the report via Newsletter is done every two weeks thus information will be dated.