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MEMO TO: MAYOR AND CITY COUNCI <br />FROM: CLERK -ADMINISTRATOR <br />DATE:, DECEMBER 12, 1989 <br />SUBJECT: COMPUTER PURCHASES <br />As you know, the 1990 Budget provides for the purchase of <br />two personal computer systems to replace our aging word <br />Processing system currently used by Barb Collins and Michele <br />Severson. In anticipation that the Council will be adopting <br />the 1990 Budget and approving these items, staff solicited <br />bids from various vendors based upon a set of specifica- <br />tions developed with the assistance of Barb and Michele as <br />well as Don Brager and Ric Minetor. Attached is a spread- <br />sheet showing the six proposals we received. Based upon <br />these proposals staff participated in a demonstration of the <br />PONY Computer System which we found to be more than adequate <br />to meet our stated reeds. The PONY computer bid included a <br />Panasonic Laser Jet Printer which, except for the Hewlett <br />Packard IID Printer at a cost of $1,600 more was found to be <br />the best printer due to its speed and the fact that the <br />printer feeds from two paper trays at the same time. This <br />avoids the need for operators to remove one paper tray for <br />letterhead purposes and place a second tray with blank paper <br />in for second pages on correspondence. Also, trays for <br />8 1/2 x 14 and envelopes can be purchased for use on the <br />printer as well. <br />Barb and Michele stated a desire that these systems include <br />dust covers for the keyboards which are available from PONY <br />Computer at an additonal cost of $14.00 each and two <br />additional paper trays for 8 1/2 x 14 paper and envelopes at <br />an additional cost of $135.00. Therefore, the total PONY <br />Computer bid would be $5,018.35. The 1990 Budget provides <br />for a total cost of $7,000 for these systems, therefore, the <br />proposed purchase is significantly under that price. Staff <br />would propose that the remaining funds be used to purchase <br />additional software for our systems including a printer <br />spooler package, form designer and filler package, and the <br />ocnversion of our MICOM disks containing policy manuals, the <br />City Code, and other documents that are regularly used and <br />updated. <br />RECOMMENDATION: Staff recommends the purchase of two PONY <br />personal computer systems with a Panasonic Laser Jet <br />Printer and software at a total cost of $5,018.35 to be <br />charged to account number 100-4190-703. <br />DFP/MJS <br />