Agenda Packets - 1987/06/01 - Laserfiche WebLink

Home Browse Search

-z- Coordinates and controls facility usage including the City Hall facilities, park buildings and picnic areas by maintaining a calendar of obligations, meetings or reservations as related to assigned programs and activities in a manner which will be most equitable in the interest of fairness and nature of request for such usage. Keeps the Director informed on important details which need immediate attention or action and prepares reports or documentation of activities as may be requested. Types, composes or transcibes accurate correspondence, memos, reports, letters and related materials for the Director, City Forester, Aquatics Supervisor, Senior Coordinator and instructors. Maintains an orderly filing system to ensure prompt retrieval of department information as required or requested. Answers telephone calls in a businesslike manner and directs callers to the appropriate individual. Provides counter coverage and assists individuals with program registrations, park facility usage permits, etc., as required. Balances daily cash receipts to ensure a proper accounting of all monies received by the department. Monitors the general inventory of office supplies and initiates orders as required. _ - Handles minor maintenance on the mimeograph machine and ensures an adequate inventory of supplies necessary to complete assigned accountabilities. Assumes other responsibilities as apparent or as delegated. Other Performance Measurements - Recommends general office proceduke changes which will increase office productivity. - A favorable image of the department is consistently maintained through businesslike and diplomatic relations with callers or visitors to the office. - Quality of completed work consistently meets reasonable standards. Responsibility for Work of Others Direct supervision over the volunteers and employees of the recreation programs as assigned. Provided work direction over summer JPTA and other part-time or temporary personnel.