Resolution 10106 - 2025/06/09 - Laserfiche WebLink

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Page 2 Accountant Payroll • Compiles payroll data such as hours worked, accrual of fringe benefits, compensatory time, flexible time, taxes, insurance and other deductions to be withheld, and enters into computer software. • Reviews wages and deductions computed to ensure accuracy of payroll. • Processes payroll direct deposits and ACH payments online to banking institutions. • Reports payroll taxes for filing and payment. • Reconciles and prepares vendor checks for employee payroll deductions. • Maintains confidentiality of payroll records. • Maintains employee leave records, such as sick, vacation, compensatory, and flexible leave. • Enters new employee information and processes changes such as exemptions, insurance coverages and various payroll deductions for each employee. • Notifies vendors regarding new employee benefits elections or employee terminations. • Reports new hires to State of Minnesota. • Notifies COBRA Administrator regarding terminating and retiring employees. • Reconciles and prepares social security, State and Federal reports at year-end, and W-2's. • Prepares annual PERA Exclusion Reports. Accounts Payable • Collects and reviews all payable invoices from Department Heads. • Process invoices for payment by entering new vendor information. • Check invoices for proper approval by department heads. • Ensure sales tax charges are accurate. • Prepares Just and Correct Claims report for City Council packet. • Scans checks and support documentation into digital imaging. • Prepares year end 1099 forms. Other Work Functions (Illustrative Only): • Provides back-up to Utility Billing Technician. • Communicates with the Finance Director the performance of other staff within the department. • Assists other staff within the department in developing and achieving their full potential by communicating policies and duties, providing guidance and direction, preparing them for additional duties as they become available, and setting desired standards for conduct and work performance. • Performs related work as required. Knowledge, Skills, and Abilities Required: • Experience preparing bi-weekly payroll; working knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; working knowledge of office automation and computerized financial applications; some knowledge of public finance and fiscal planning; working knowledge of accounts payable functions; considerable knowledge of budgetary, accounting and reporting systems, GMFR, GMP, and GASB. • Skill in the operation of office equipment and software. • Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to accurately account for City funds; ability to establish and maintain effective working relationships with employees, and City officials; ability to communicate effectively orally and in writing. Persons with disabilities: The above is a general listing of job duties. Essential and non -essential functions may vary by individual position. Reasonable accommodation may be available for both essential and non -essential job duties.