Agenda Packets - 1988/05/02 - Laserfiche WebLink

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MAYOR AND CITY COUNCIL PAGE TWO APRIL 15, 1988 .'as determined that the cost for this work should not exceed $10,000 excluding any plans and specifications that might need to be prepared for the electrical recircuitry, and the fact that a line item of $25,000 currently exists in the 1988 budget for this work, I would strongly urge that the Council approve that this work be accomplished and authorize staff to obtain quotes for all of this work with proposals being submitted to the City Council for final approval for all work exceeding $1,000 pursuant to the City s Purchasing Policy. As was indicated earlier, $25,000 is in the budget for this work and should the work not exceed the estimated $10,000, $15,000 will be left over for capital improvements to the Ciiy offices. I have met with the clerical staff to discuss what other deficiencies currently exist in the City Hall area to determine what projects might be applied against this additional $15,000. The staff has encouraged me to move fc,ward with work begun earlier this year to make our front counter cabinetry area more adaptable to the purposes for which it is intended. Also, we are extremely short of storage space for office supplies, particularly paper for the photocopier, City letterhead and utility computer forms. The clerical staff and members of the Management Team have suggested that the work counter at the rear of the office area could be replaced with one providing cabinetry rather than drawers of a depth that would allow the storage of paper products and cabinets mounted above the work counter for the purpose of storing lighter -weight office supplies ane other materials. This would free up the black storage cabinets currently in thz hallway entering into the Accountant's Offices for storage of computer printouts and other items as well as records for which space does not currently exist in our file cabinet areas. Should Council endorse these ideas, I would propose to obtain quotations from various cabinet-making firms including Northland Woodworks and the firm that performed the initial cabinet work on the front counter for proposal to the City Council. Depending upon the cost of the cabinet work, the clerical staff would also like to see completion of the placement of new work space paneling in the general office area as currently exists around the photocopier. RECOMMENDATION: Staff recommends Council authorize the work recommended by the Mechanical Engineer for the City's heating, ventilation, and air conditioning system with quotes being obtained for all work in excess of $1,000 for approval by the Council. Staff also recommends the Council authorize preparation of plans and specifications and the obtaining of quotes for the recircuiting of the City Hall's electrical system.