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MEMO TO: MAYOR AND CITY COUNCIL XL <br />FINANCE DIRECTOR -TREASURER p b1 <br />DATE: JUNE 2, 1988 �( <br />SUBJECT: VEHICLE AND EQUIPMENT MAINTENANCE SCHEDULE <br />Staff has been working on the preparation of a vehicle and <br />equipment. maintenance schedule the past few months. The basic <br />concept is quite simple: Inventory and prepare a list of <br />existing vehicles and equipment; determine the useful life of <br />each item on the list and it's estimate�lreplacement cost. As a <br />result of the above, a replacement schedule is prepared and the <br />amount of money needed on an annual basis to follow the schedule <br />can be calculated. The amount of money needed can then be <br />budgeted each year and placed in a Vehicle and Equipment Replace- <br />ment Fund. The advantage to the City is planned expenditures and <br />the avoidance of unexpected large expenditures or "budget <br />busters". <br />Conceptually, this is very straight forward and appears to be a <br />simple task. In practice, it has prcved to be somewhat <br />complicated; complicated because the process provoked a <br />rethinking of what types of vehicles and equipment the City <br />should have and also what types of services the City should <br />Provide. Staff's discussions focused on four issues: <br />1) Snowplowing <br />2) Parks Ground's Maintenance <br />3) ice Rink Maintenance <br />4) Street Patching <br />Discussions revolved around whether the City should provide <br />and/or improve service levels in these areas and; if so, what <br />equipment would be needed. Public Works Foreman Ulrich has <br />prepared a memo which addresses these issues in detail. A copy <br />of this memo is attached. All equipment needed for these <br />programs have been included In the vehicle and equipment schedule <br />included with this memorandum. <br />Due to the inclusion of new equipment for programs mentioned <br />above and because we would be "playing catch-up" on the amounts <br />to set aside annually to replace older vehicles and pieces of <br />equipment the first few years of the prograq,/could prove to be <br />quite costly. As older items are replaced artnual costs would <br />decrease. Likewise, annual costs would vary depending upon the <br />Policy set for the issues identified above regarding new programs <br />and/or modifications of old ones. <br />Staff requests Council's direction regarding this matter. <br />DB/MJS <br />Attachments: 1) Memorandum from Public Works Foreman <br />2) Vehicle and Equipment Replacement Schedule <br />