Agenda Packets - 2025/08/25 - Laserfiche WebLink

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JOB DESCRIPTION Job Title: Human Resource Assistant/Deputy City Clerk Grade: 5 Supervisor Title: Human Resource Director/City Clerk Department: Administration FLSA Status: Non-Exempt Part Time Date Reviewed: 08/25/2025 Minimum Qualifications of Education and Experience:  High school diploma or GED equivalent.  Three (3) years of Human Resource/office experience. Preferred Experience:  One (1) year experience in municipal government.  One (1) year experience with document imaging (i.e. Laserfiche). Nature of Work: This position is responsible for providing administrative support to the Human Resource Director/City Clerk, City Administrator, producing communication materials and responding to guests at the front counter. Communicates with: Internally – All City staff, City Council, and Commissions Externally – General public and vendors Supervision: None Human Resource Assistant • Provides administrative assistance including data entry, updating and monitoring information systems, records retention, and HR related events. • Assist in the recruitment process by posting job announcements, printing completed applications, and assisting with coordination of the interview process. • Creates forms in the onboarding process and coordinates employee onboarding in Neogov software. • Assists with the employee recognition program, appreciation events, and wellness initiatives. • Scans documents into Laserfiche filing. Utilizes Laserfiche as the primary archival resource. • Supports Director with other duties as assigned or apparent. Deputy City Clerk • Provides administrative support to the City Clerk. • Serves as back-up to the City Clerk for all statutory and assigned responsibilities. • Prepares/distributes Charter, City Council and Economic Development Authority packets; plus, posts agendas. • Coordinates all posting of legal notices, including quorums. • Notifies select residents of closed session meetings. • Helps coordinate local elections with Ramsey County and serves as back-up staff liaison. • Prepares Council Chambers for meetings and cleanup (following day) • Organizes the City’s future agendas for staff use.