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The Mounds View Vision A Thriving Desirable Community Item No: 8D Meeting Date: 1-26-2026 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works/Parks, Recreation and Forestry Pete Szurek, Public Works Superintendent Item Title/Subject: Resolution 10202, Authorization to Replace the Boilers and Water Heater for the City Hall building Background: The City has a service contract with Trane Building Services, which provides yearly inspections services and routine maintenance for the (3) three boilers at City Hall. The boilers are inspected on an annual basis by the State of Minnesota, weekly by Mounds View Building Maintenance Staff and two times a year by a Trane technician. Discussion: The (3) three boilers and water heater are approximately 35 years old: circa 1990’s installation. Issues regarding heating and cooling for City Hall have increased within the past 2 years, which have resulted in equipment failures/repairs and of course the related costs. Trane has submitted a proposal to replace the (3) three 1990’s non-energy efficient boilers with (1) one 2026 Arry AR1000 high efficiency model. Due to the venting changes required for the new boiler installation, and the age of the water heater, Trane has also included a proposal for its replacement. Staff recommends the proposal from Trane, an OMNIA* vendor, contract #S3-32-10012-25-003, for the purchase and installation of a new boiler and water heater at the cost of $138,498.00. *OMNIA is similar to state bid pricing but at the national level. Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Financial Impact: The adopted 2026 Budget, 480-4180-7050, Special Projects includes $130,000.00 for this boiler replacement. The wash bay trench project, also funded in Special Projects, Resolution 10201, came in under budget by $6,032.00 and can be applied per the Finance Director. (The remaining $2,466.00 can be funded from 100-4460-5130, HVAC and plumbing repairs.) Recommendation: Staff recommends the proposal from Trane for the purchase and installation of a new boiler and water heater at the cost of $138,498.00. Staff is also recommending the Council approve a 4% contingency of $5,539.92, to be funded from 480-4180-7050, Special Projects and from 100- 4460-5130, HVAC and plumbing repairs. Respectfully submitted, Don Peterson, Director of Public Works/Parks, Recreation and Forestry Pete Szurek, Public Works Superintendent