Resolution 10231 - 2026/04/13 - Laserfiche WebLink

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Exhibit A MoUrms ViEVV JOB DESCRIPTION Job Title: Receptionist Grade: 3 Supervisor Title: Human Resource Director Department: Administration FLSA Status: Non -Exempt Part Time Date Reviewed: 04/13/2026 (revised) Minimum Qualifications of Education and Experience: ➢ High school diploma or GED equivalent. ➢ Two (2) years of increasingly responsible related experience. ➢ Experience with document imaging. ➢ Typing of 50+ WPM with ability to proofread. Nature of Work: This position provides high quality customer service to the public and internal customers. Receives and refers inquiries to appropriate personnel. Performs administrative duties to include word processing, data entry, mail processing, cash receipting, and providing support to the Human Resource Director and Administration staff. Maintains office supplies and assists other departments as time allows. Communicates with: Internally —All City staff, City Council, and Commissions Externally —General public and vendors Supervision: None Essential Work Functions: • Responsible to unlock City Hall office by 7:00 a.m. Monday through Thursday's. • Greet visitors at City Hall and answer questions or direct to staff member/department able to assist with customer request, while providing excellent customer service and maintaining a favorable image of the City. • Maintain an up-to-date directory of telephone numbers and addresses necessary for public information. • Assist with the record management function for the Administration Department by scanning and properly filing documents into digital imaging to ensure efficient and effective future retrieval of non -confidential information. • Assist HR Director with interview preparations. • Order name plates for Council, Commissions, and staff. • Participate in the staff Wellness Committee and prepare the annual wellness calendar. • Organize community building activities for annual employee appreciation and wellness events. • Process all income and outgoing mail; promptly distribute mail to appropriate departments. • Create business cards in-house as needed for City Hall, Public Works and Parks and Recreation staff. • Set up and take down Council Chambers for all meetings scheduled in Council Chambers. Refer to the calendar on the City's website for meeting dates. Name plates for Commission and staff members, and podium are required for meetings using the dais. Set up tables, chairs and microphones when they are required for meetings (example: Work Sessions and some committee meetings). • Create identification badges for approved peddlers/solicitors/transient merchants within the City; and for new and/or current employees.