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The Mounds View Vision A Thriving Desirable Community Item No: _05D__ Meeting Date: 06/22/2026 Type of Business: ____Consent___ City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 10266, Adopting the City of Mounds View Minnesota Government Data Practices Act Guidelines and Procedures (aka Data Practices Policy) Introduction: Minnesota State Statues 13.025, Subd. 2, requires that Minnesota cities prepare a written data access policy and update that policy each year, or more often as necessary. Discussion: The Data Practices Policy was last updated in July of last year. As required by Minnesota State Statutes, the policy must undergo an annual review and, if necessary, revision. This year’s updates include minor date changes and several clarifying language adjustments. There was also the addition of an entire paragraph in Chapter 3 (3.7), Access to Public Data. The draft 2026 policy is attached, with revisions indicated in red (deletions) and blue (additions). Here is a summary of the changes: • Clarified what “explanation” means in Section 3.1. • Added “or equivalent online form” to the references to Exhibit 3. • Section 3.7 is new and responds to a recent legislative update that allows cities to pause responding to a request if the responsible authority has made some data available, but the requestor has not inspected data or collected copies. • Clarified “six month” repeat request language to say that the city will not provide data for the same request unless there is new data or a dispute. Recommendation: Staff recommends adopting Resolution 10266, a resolution approving the 2026 City of Mounds View Minnesota Government Data Practices Act Guidelines and Procedures (aka Data Practices Policy). Respectfully submitted, ________________________ Nyle Zikmund City Administrator