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City Council Regular Meeting Minutes July 8, 2014 Page 9 City Manager Casey agreed to contact the haulers to request a meeting and conduct exclusive negotiations on the price and term of the contract and provide the haulers with an opportunity to present the City with their last and final offer. 6 Councilmember Roth also requested that staff provide the City Council with additional 7 information regarding administrative costs and further refinement as to what that number may 8 be. He also requested that the agreement require the hauler assigned to the majority of alleys to 9 start their day unloaded in order to save as much wear and tear on the alleys as possible, 10 especially since the City is in the process of rebuilding its alleys. 11 12 Motion by Councilmember Gray, seconded by Councilmember Jenson, to direct City staff to 13 continue exclusive negotiations with the haulers to address the City Council's concerns with the 14 proposal and agreement and to come back to the City Council at its first meeting in August. 15 16 Motion carried unanimously. 17 18 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 19 20 City Manager Casey reported that the concrete crushing work has been completed and thanked 21 residents for their patience during this work. He reported that the City had a wind gust during 22 yesterday's thunderstorm that brought down several branches and tree limbs and City staff 23 picked up 18 yards of material and thanked them for their quick response in cleaning up the 24 debris. He advised that as part of the City's goal of increasing information and awareness of 25 projects, the City has developed project information sheets posted on the City's website and the 26 website currently has information about the chip sealing project. 27 28 Councilmember Roth — no report. 29 30 Councilmember Stille — no report. 31 32 Councilmember Gray — no report. 33 34 Councilmember Jenson reported on the City Council's special meeting on June 30. 35 36 Mayor Faust reported on his attendance at the July 81h MWMO board meeting. 37 38 VIII. COMMUNITY FORUM. 39 40 Mayor Faust invited residents to come forward at this time and address the Council on items that 41 are not on the regular agenda. 42 43 Mr. Ken Brown, 3422 Silver Lane, appeared before the City Council on behalf of Evergreen 44 Townhome Association and stated a number of residents have expressed safety concerns about 45 the number of tanker cars in their area and the condition of the rail bed and have asked whether 46 the City has an emergency response plan. He presented the City Council with a document 47 received from Fire Chief Sitarz called "Emergency Operations Plan" and stated this document is 48 not an emergency response plan that works in a railroad situation and they would like to see the