CC PACKET 02081983 - Laserfiche WebLink

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• i Section 3• A vacancy shall occur on the Executive Committee meeting. At least forty-eight (48) hours advance notice of any in the following instances: meeting of the Executive Committee shall be given to all members (a) Upon the resignation or death of a Committee member; or of the Committee by said person or persons. (b) In the case of a Committee member who was an employee of a member governmental unit at the time of his/her IX. Powers and Duties of the Executive Committee. election to the Committee, upon his/her ceasing to be Section 1. The Executive Committee shall be responsible for day-to-day operations of the MPRS. Subject to provisions of the an employee of that member. Upon such an occurrence the Executive Committee shall fill the adopted budget and to any other restrictions placed upon its vacancy on an interim basis until the next meeting of the Board, authority by the Board, the Executive Committee shall have those powers given to the Board in Section VI-2 of this agreement. notwithstanding the provisions of Section VI-6 hereof. Section 2. Each year the Executive Committee shall prepare a VIII. Meetings of the Executive Committee. proposed budget for the MPRS for the ensuing calendar year, which Section 1. The Executive Committee shall meet as soon as shall be submitted to the Board at least fifteen (15) days in reasonably possible following the first meeting of the Board. advance of the Board's annual meeting. The Executive Committee Thereafter, it shall meet as often -as " necessary to insure the shall receive and disburse funds of the MPRS in accordance with continued efficient operation of the MPRS. the final budget for the organization subsequently adopted by the Section 2. A quorum at any meeting of the Executive Board and in accordance with any other restrictions or directives Committee shall be five Committee members. of the Board relative thereto. The letting of contracts, the Section 3. The Executive Committee may adopt bylaws making of purchases and the disbursement of funds also shall be governing its own meetings and procedures. Such bylaws, if made in accordance with Minnesota Statutes §471.59, Subdivision adopted, shall be subject to this agreement, to the bylaws of the 3, as far as practicable with the methods provided by law for Board, and to any applicable resolution or other directive of the statutory cities, and with all applicable bylaws of the MPRS. Board. Section 3. The Executive Committee shall cause an indepen- Section 4. The Executive Committee shall meet at the call of dent audit to be made of the.MPRS each year, and it shall make an the President or upon the call of any two other members of the annual financial report in writing to MPRS members as soon as I, Committee. The date, time and location of a Committee meeting reasonably possible following the end of each year. The books shall be established by the person or persona calling the and records of the MPRS also shall be available and open to exam- ination by MPRS members at any reasonable time during the year. -9- -10-