PL PACKET 10152002 - Laserfiche WebLink

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SEP.12.2002 3:28PM N0.097 P.9i15 11)Inspection of Records. The records must at all reasonable times be open to inspection by the Police Department. Data entries shall be retained for at least three(3)years from the date of transaction.Entries of required digital images shall be retained a minimum of three(3) months. SU13D. 15-DAILY REPORTS TO POLICE Effective no later than sixty(60)days after the police department provides licensees with computerized records standards,licensees must submit every reportable transaction to the police department daily in the following manner; 1) Licensees must provide the police department all information required in Subd. 14(1) through(6)and other required information,.by transferring it from their computer to an automated pawn system via modem. All required records must be transmitted completely and accurately after the close of business each day in accordance with standards and procedures established by the City using procedures that address security concerns of the licensees and the City. The licensee must display a sign of sufficient size,in a conspicuous place on the premises,which informs all patrons that all transactions are reported to the Police Department daily. 2) Billable transaction fees. Licensees will be charged for each billable transaction reported to the Police Department. 3) If a licensee is unable to successfully transfer the required reports by modem,the licensee must provide the Police Department printed copies of all reportable transactions along _ with the videotape(S) for that date by 12:00 the next business day.If the problem is determined to be the licensee's system and is not corrected by the close of the first business day following the failure,the licensee must provide the required reports as provided for herein,but may be charged an additional fee as established by the City Council for each transaction submitted in this manner after the close of the first business day following the day of failure. If the problem is determined to be outside the liceaSee'S system,the licensee must continue to provide the information as provided for herein and resubmit all such transactions via modem when the error is corrected,but shall not be subject to any additional charge. 4) If a licensee,is unable to capture,digitize or transmit the photographs required in this subdivision,the licensee must immediately take all required photographs with a still camera,develop the pictures,cross-reference the photographs to the correct transaction, and make the pictures available to the Police Department upon request, 5) Regardless of the cause or origin of the technical problems that prevented the licensee from uploading their transactions,upon correction of the problem,the licensee shall upload.-every reportable transaction from every business day the problem had existed. 6) Notwithstanding any other provisions herein,the Police Chief,or the Chief's designee, upon presentation of extenuating circumstances,may extend the period before any additional charges are imposed for the manual reporting of billable transactions. SURD. 16-RECEYPT REQUIRED Every licensee must provide a receipt to the party identified in every reportable transaction and must maintain a duplicate of that receipt for three(3)years.The receipt mug include at least the following information: 1) The name, address and telephone number of the licensed business. R