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Planning Commission Bylaws Draft #3 , September 3 , 1992 <br /> were not brought to the attention of the commission. <br /> 8. Roberts Rules of Order are hereby adopted for the government <br /> of the commission in all cases not otherwise provided for in <br /> these rules. <br /> 9. These rules may be amended at any meeting by a vote of the <br /> majority of the entire membership of the commission, and City <br /> Council approval, provided five (5) days' notice has been <br /> given to each member of the commission. <br /> 10. Deadline for Agenda: Deadline for filing for placement on the <br /> agenda for applications of any planning related issue shall be <br /> exactly one month prior to the meeting the applicant desires <br /> to be heard. <br /> 11. Order of Consideration of Agenda Items: <br /> The following procedure will normally be observed; however, it <br /> may be rearranged by the chairman for individual items if <br /> necessary for the expeditious conduct of business: <br /> (1) Staff presents report and makes recommendation. <br /> (2) The Planning Commission may ask questions regarding the <br /> staff presentation and report. <br /> (3) Proponents of the agenda items make presentation. <br /> (4) Any opponents make presentations. <br /> (5) Applicant makes rebuttal of any points not previously <br /> covered. <br /> (6) Planning Commission asks any questions it may have of the <br /> proponents, opponents, or staff, and then takes a vote. <br /> 12 . Any member of the Planning Commission who shall feel that <br /> he/she has a conflict of interest on any matter that is on the <br /> Planning - Commission -agenda shall voluntarily excuse <br /> himself/herself, vacate his/her seat and leave the re s , and <br /> refrain from discussing and voting on said items as a Planning <br /> Commissioner. <br /> 13 . Each member of the Planning Commission who has knowledge of <br /> the fact. that he/she will not be able to attend a scheduled <br /> meeting of the Planning Commission shall notify the City <br /> .Manager at the earliest possible opportunity and, in any <br /> event, prior to 4 : 30 P.M. on the date of the meeting. The <br /> City Manager shall notify the chairperson of the commission in <br /> the event that. the projected absences will produce a lack of <br /> quorum. <br /> 14 . The chairperson shall be an ex officio member of all <br /> committees, with voice but no vote. <br /> PAGE 2 <br />