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ADRAN 6, HELGES(YI qk c• AND COMPANY 'ed Public 3710IDS� enttr Agenda Item: Reports-3a Status : Informational 37t• Center 80 South 81h Street Minneapolis,MN 55402 (612)341-3030 June 30, 1983 Honorable Mayor and Members of the City Council City of St. Anthony, Minnesota 3301 Silver Lake Road St-. Anthony, Minnesota 55418= We have examined the financial statements of the City of St . Anthony for the year December 31, 1982 and have issued our report thereon dated June 3, 1983. As part of our examination, we reviewed and tested the City's system of internal accounting control as required by generally accepted auditing standards. Under these standards, the purpose of such evaluation is to establish a basis for reliance thereon for determining the nature, timing and extent of other auditing procedures that are necessary for expressing an opinion on the financial statements. Our evaluation of the City' s system o.f internal control, which was made for the purpose set forth above, would not necessarily disclose all weaknesses in the system. However, such evaluation disclosed the following matters that we believe warrant the attention of. the City' s management . Several of these comments appeared in a similar letter for the preceding year. They are essentially repetitious but are repeated because we believe they have continuing relevance. Segregation of Duties Segregation of duties and responsibilities is an important element of internal accounting control. When an organization has few employees involved in certain accounting functions, however, optimum segregation of duties is usually impracticable , but procedural changes which contribute to strengthened controls are often possible. One employee presently performs substantially all cash• receipting procedures which includes opening mail, issuing receipts and preparing the daily deposit. The same person maintains utility billing records,- :including individual