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Honorable Mayor and Members <br /> of the City Council <br /> City of St. Anthony <br /> June 30, 1983 • <br /> Page 2 <br /> customer's receivable balances. As-previously recommended, the <br /> mail-opening task should be assigned to another employee, who <br /> would restrictively endorse checks received before submitting <br /> them to the individual responsible for preparing and issuing <br /> receipts. <br /> Bank reconciliations are being prepared by an employee involved <br /> in cash disbursement procedures. We recommend that they <br /> be prepared by an employee independent of cash functions. <br /> Accounts Receivable <br /> Revenue generated from other sources billed by the City are not <br /> recorded until cash is received. We recommend that "other" <br /> accounts receivables be recorded when invoices are prepared to <br /> assure that all revenue is timely recorded and subsequently <br /> collected. Each month the general ledger should be reconciled <br /> with the subsidiary ledger maintained to assure the accuracy of <br /> the receivables. <br /> Special Assessments <br /> Control sheets established for assessment rolls are not being <br /> maintained adequately. Prepayments , additions, deletions, or <br /> other changes should be entered on these sheets and they should <br /> be balanced annually with information furnished to the City by <br /> each county. <br /> Grant Reimbursements <br /> At December 31, 1982 there were several Community Development <br /> Block Grant projects with costs which had not been submitted for <br /> reimbursement . These projects had been previously closed and <br /> the remaining funds reallocated to other projects. We <br /> understand additional Council action is required to reopen these <br /> projects and reallocate funds necessary to recover the costs <br /> incurred. The need to take such action could be avoided in the <br /> future by requesting funds to cover expenditures as incurred. <br /> i <br /> I <br />