CC PACKET 11131990 - Laserfiche WebLink

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M E M O R A N D U M DATE: October 22, 1990 TO: Thomas D. Burt, City Manager FROM: Roger Larson, Finance Director ITEM: IN-HOUSE COMPUTERIZATION ANALYSIS I researched the costs of In-House Computerization versus processing the information through Professional Processing Inc. My analysis revealed a long term savings of $35,250 over the next 5 years if St. Anthony would process it's payroll, budgeting and accounting records, In-House. To research our needs, I met with several software vendors who specialize in government fund accounting systems. I reviewed our current processing methods, provided them with copies of our current accounting reports and requested they submit a proposal for their services. My goal was to find a vendor who could provide software which would improve our current processing capabilities without increasing our current staff. I considered the vendors ability to: 1) train our personnel, 2) provide on-going support of their product if a question or problem were to arise, 3) identify our present and future requirements, 4) establish a workable implementation schedule, and 5) demonstrate stability and be in a position to serve our needs for the years ahead. After reviewing several organizations, I feel a company from St. Cloud, Minnesota (Business Records Corporation) understands the needs and concerns that St. Anthony would have converting to an in- house system.' This firm provides a flexible, easy to use, software package which includes: - 1) Fund Accounting - 2) _ Budgeting = - -- --_ 3) Utility Billing 4) Accounts Payable 5) Payroll 6) Law Enforcement Business Records is a national firm which has displayed a commitment to City Governments. Many of their support staff come from government backgrounds and I am comfortable they will provide the proper training of City personnel. • Cities in our area who use this software are Champlin, Blaine, and Columbia Heights.