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02 City Council Regular Meeting Minutes July 22, 2003 Page 2 1 Chris Schober, 2902 Crestview Drive, came forward to address Council as a representative of the 2 St. Anthony Huskies Dugout Club. Ms. Schober provided handouts to Council detailing the 3 discussions regarding the design and placement of two dugouts and a concession stand and stated 4 she had come before the Council to indicate a community need for action regarding this issue. 5 She discussed the activities of the coach, Park Commission, School Board and URS as they 6 related to the project. She noted there had been no mention that a different process should be 7 followed; therefore, a permit had been requested. Ms. Schober stated she felt the internal 8 struggle taking place among the park, City and School Board erupted when the permit was 9 requested. She noted the reason given for stopping the project was warranty issues; however, 10 warranty problems had not been previously mentioned. Ms. Schober said funds had been 11 donated for a worthwhile project and she wanted help to reach a resolution. She indicated a 12 letter from School District 282 approving the concession stand and the dugout design with some 13 noted changes. She also referred to the Dugout Club's rebuttal letter responding to the URS 14 memo regarding proposed press box and dugouts. Ms. Schober added the dugouts were to 15 protect the players, and the Dugout Club wanted the dugouts and concession stand completed as 16 soon as possible. She noted this project was volunteer based and supported by the community. 17 18 Mayor Hodson noted this had been a topic of discussion the last eight to nine months. He asked 19 Mr. Morrison if there was a way this could be handled efficiently. Mr. Morrison suggested the 20 issue be deferred until the following Tuesday, after it had been discussed with the School Board. 21 He added a decision should be made after that meeting. Mr. Mornson noted the superintendent 22 and school-board chair had indicated they did approve the dugouts; however, URS and the Park 23 Commission had some concerns. He added the Park Commission did not seem to be in total 24 agreement. 25 26 Mayor Hodson responded there probably never would be total agreement and he wanted to 27 indicate action would be taken. Mr. Morrison suggested staff be given direction after Tuesday's 28 meeting. Mayor Hodson stated he would follow up with Ms. Schober the following Wednesday 29 or Thursday. 30 31 Rod Bloom, 3506 Skycroft Drive, stated the warranty issue, as it related to the park grass, was 32 humorous because of the current condition of the grass. Mr. Mornson responded the warranty 33 was a one-year warranty that was required on projects, and the warranty had not started. He 34 noted the project would be closed, there would be a one-year wait, a punch list would be 35 completed and, in the meantime, a bond would be held against the company. 36 37 Mayor Hodson noted it was a topic the Council needed to address. He added the City needed to 38 have each"i" dotted and"t"crossed on the punch list. He stated the City needed to confirm the 39 area was adequately seeded and weeds were controlled. Mr. Morrison responded that mowing, 40 seeding, fertilizing, etc., was part of the contract and, as soon as the City took over those tasks, 41 the argument could be made it was the City's project and the warranty was ended. 42 43 Ms. Schober stated she had talked with Jay Hartman regarding an exception to the warranty so 44 the projects could be completed by the next baseball season. 45 46 Councilmember Faust stated all parties were trying to do what was right for the entire 47 community. He asked Mr. Mornson if he had the time needed to sort through the issue by next