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31 • SCORE FUNDING GRANT GUIDELINES PAGE THREE Funds will be distributed*on the condition that the City is current in submittal of the semiannual reports due to the County:.In the event that the City's expenses are less than the amount available to the City pursuant to the Grant Agreement,the County will reimburse only the eligible amount expended by the City. In the event that the City's eligible expenses exceed the amount available to the City pursuant to the Grant Agreement,the County will reimburse only the eligible amount in the Grant Agreement. D. The City shall submit two reports to the County: the first is due in mid-August and the second in February of the following year. The due dates are specified in the grant agreements. The reports cover the periods of January 1 -'June 30,and July 1 - December 31, respectively. The reports are to be on forms provided by the County. These reports are to include recycling at all residential units, including multi-unit housing and manufactured home parks, even if the municipal program does not serve them. - E. The City shall submit, upon request,on audited financial report to the Ramsey County Budget and Accounting Office. The report shall show how funds received from Ramsey County were -disbursed. • F. Any public education materials produced,by the City or its subcontractors) using SCORE funds shall credit the County and the State of Minnesota's SCORE fund as funding sources. . FOR CITIES THAT ENTER INTO A JOINT POWERS AGREEMENT: A. The City shall receive two payments from the County pursuant to the Joint Powers Agreement. The first distribution shall occur in early February 2001 and shall be in the amount of one half of the SCORE funds allocated to the City. The second distribution will be in early May 2001,and shall be for the balance of the funds. The total amount available shall be capped at a specific. amount. The City shall not use grant funds for expenses,or a portion of expenses,which have. been or will be reimbursed by other parties. B. The City shall submit two reports to the County: the first is due in mid-August and the second in February of the following year. The due dates are specified in the grant agreements. The reports cover the periods of January 1- June 30,and July 1 - December 31, respectively. The reports are to be on forms provided by the County. These reports are to include recycling at all residential units, including multi-unit housing and manufactured home parks, even if the municipal program does not serve them. C. The City shall submit a letter which certifies that the SCORE funds have been used pursuant to • the Joint Powers Agreement and the SCORE Funding Agreement.