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• 30 • SCORE FUNDING GRANT GUIDELINES PAGE TWO . 8. The City must complete a grant applicotion,.on a form provided by the County,which includes the following information: 1. A description of the City's residential recycling program and long-term source of funding; 2. A description of programs or provisions for assuring residential recycling service is available to residents on-site at all multi-unit housing and manufactured home parks; 3. A description of promotional efforts in the City, 4. .•A description of the City's in-house recycling program, established pursuant to Minn. Stat. Section 115A.151; 5. 'A description of proposed uses for SCORE Funding.Grants and a budget itemizing proposed costs; and, 6. A resolution from the governing body of the municipality requesting the funding allocation,or a certified copy of the official proceedings at which the request was approved. FOR CITIES THAT DO NOT ENTER INTO A JOINT POWERS AGREEMENT FOR RECYCLING FUNDING: A. The City shall incur expenses for reimbursement according to a budget attached to the Agreement. The total amount available shall be capped at a specific amount. The City shall not use grant funds for expenses,or a portion of expenses,which have been or will be reimbursed by other parties. B. To receive reimbursement the City shall include proper documentation for expenses including _ photocopies of contractor's bills, bills for education expenses,staff time records,receipts for equipment purchases,and other information to verify expenses. C. Requests for reimbursement may be submitted at any time, but funds will be distributed to the City four times each year,according to the schedule in the table.below: For the period of: Reimbursement will occur after: January 1-March 31 April 1 January 1-June 30 . July 1 January 1- September 30 October 1 • January 1- December 31 January 1 of Following Year.. L