PL PACKET 12171996 - Laserfiche WebLink

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14) Listed on Total Register Systems proposal sheets, you will notice that Mr. Anderson has listed a discount for "Multi-Store and Mix & Match" . Mr. Anderson and I had the opportunity to discuss the .Mix/Match function.' He informed me that' his system .did not have the Mix and match ability, therefore he would discount his price. Mr. Anderson stated that when he could provide that software upgrade, we could then purchase that ability for the amount of the discount. Listed with that discount is the statement "Multi-Store" . The question then becomes whether or not we receive the multiple store function ability since it is listed with another feature that is discounted and not available with the Total Register system. If you notice in Total Register Systems proposal, Mr. Anderson lists the TRS/ARS Multi store software cost as a no charge (NIC) . At the bottom of his proposal, he lists this function with Mix & Match as a -discount 'of $3, 646.00. 1 am confused as to how software listed as "no charge" can be discounted later as a portion of $3,646.00. The mix/match ability is a feature that is extremely important to the operation of our stores. That function can further the control of inventory levels at our operation. The question that I would have is, in order to' compare "apples to apples", would we add .that discounted amount to Total Register Systems bid -since Retail Data Systems software provides a group pricing discount?. If so, the bid amount for Total Register would increase to $42,920.00. That amount is 'comparable to the Retail Data Systems bid of $46,650.00. When you look at the difference between those two dollar amounts, and the dif f erence in cost of the P.C. ' s that each vendor bid (486- 80 Mhz compared to Pentium) , the bid amounts become closer to equal. Page 4, section 3.1, paragraph 3 states "It is the intention of the City to purchase a fully developed POS system, both hardware and software, which requires no further development to fulfill the functionality as specified in this RFB" . If the RFB would allow us to make these upgrades to the Total Register Systems hardware. and software, then these .two bids would become comparable. The purpose of stating "no further development" was 'to eliminate that process. 15) 1 had the opportunity to meet with each vendor to discuss the software functions that were included with the bid, and those functions that were an option for additional cost. Of those discussed, the Total Register system 'software would require the purchase of $586-00 worth of software options to make their system comparable with Retail Data's standard software. Those software functions were the ability to handle Gift Certificates, Purchase orders, Sales Analysis and Bar Code Printing.. All of these functions are required in our liquor operations. 6