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City Council Regular Meeting Minutes January 6, 2004 Page 20 1 013,re: Call Hearing on 2004 Street and Utility Improvements. 2 3 Discussion: 4 5 Councilmember Faust asked if the property owners have been notified by mail. Mr. Hubmer 6 answered in the affirmative and stated that a public information meeting will be held on January 7 28, 2004 and the formal notice of assessment will be sent out next week. 8 9 Councilmember Thuesen stated he is close to this year's construction project and, at a recent 10 neighborhood get together, a concern was brought up about a drainage issue in relationship to the 11 street project. Mr. Hubmer stated at the first public information meeting the residents mentioned 12 a number of back yard drainage issues. Some of the areas have been addressed and the others 13 were added. 14 15 Councilmember Thuesen asked how they approach the issue to make sure all areas of drainage 16 problems are addressed. Mr. Hubmer stated they try to address those issues through the public 17 information process where input is gathered from residents, including the issue of drainage. He 18 stated there are a few areas that will need to be addressed in the long term once the money 19 becomes available. He stated the residents usually notify City staff and notes are made to assure 20 they are brought forward during the project. 21 22 Councilmember Thuesen asked Mr. Hubmer to emphasize to the residents that they need to bring 23 those issues forward to make sure all are addressed. He asked when the issues of topography 24 and change in elevation are addressed. Mr. Hubmer stated with last year's project there was 25 only one area where the property elevation was changed. With the 2004 project, there are no 26 major changes in elevation. 27 28 Councilmember Stille stated while campaigning he heard concerns from residents related to 29 timing of construction. He asked if the contract requires the contractor to keep to a certain 30 schedule. Mr. Hubmer stated the contractor is required to submit a schedule and notification if 31 there are changes to the schedule. He stated that the schedule is also sent to the residents to keep 32 them informed. In addition, a refrigerator magnet is given to each resident that contains 33 telephone numbers to call if questions arise. 34 35 Motion carried unanimously. 36 37 2. Resolution 04-014, re: Declare Cost to be Assessed and Order Preparation of 38 Proposed Street Improvement Assessments for 2004. 39 Mr. Hubmer stated the project cost is proposed to be $1,700,000 and the contractor bid was 40 $1,288,929.58.. The City's portion is $1,310,000 and property owner's portion is $390,000. 41 42 Motion by Councilmember Faust, seconded by Councilmember Thuesen, to adopt Resolution 43 04-014,re: Declare Cost to be Assessed and Order Preparation of Proposed Street Improvement 44 Assessments for 2004. 45 46 Motion carried unanimously.