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City Council Regular Meeting Minutes April 22, 1997 • Page 5 1 provided an estimate to cut down and revamp the furniture currently in the squad room 2 to accomplish the smaller desks. Also, the reference library and roll call room has no 3 shelving to house the law books and materials the officers need to use. These 4 materials are still in boxes. Engstrom reported the overall cost of the above 5 improvements to the police department is $6,558. This includes $5,558 for the 6 additional furniture and $70041,000 to revamp the existing furniture. 7 Wagner asked if the furniture supplier had worked with Engstrom during the planning 8 process. 9 Engstrom stated he had not. Engstrom noted that he had provided a general design of 10 each room and the furniture necessary, but some materials apparently were 11 inadvertently overlooked. He stated he did originally request these items. 12 Motion by Marks, second by Wagner to authorize expenditure of an amount not to 13 exceed $6,600 to provide the necessary furniture for the police department. 14 Motion carried unanimously. 15 Engstrom reported the police department is in need of electrical/audio-video upgrades. He reported three doors do not have readers. The monitors provided are nine inch and are adequate if you are only six to eight feet away. In the new police department the 18 monitors are placed higher and are farther away. The nine inch monitors do not 19 provide a fully sharp image on the screen. Also there is not an adequate number of 20 monitors to cover all areas. The south side of the building does not have a monitor 21 and the corridor between the police department and City offices does not have a 22 monitor. Engstrom reported these items are necessary for the security of the police 23 department. 24 Mayor Ranallo asked what would become of the nine inch monitors. 25 Engstrom indicated they would be credited against the price of the new monitors. 26 Mayor Ranallo asked how these additional expenses would be funded. 27 Morrison indicated they would be funded by the contingency fund account. He 28 reported there was $127,702 in the continency fund. Morrison stated there were 29 additional potential expenses such as the demolition of Parkview School and the tennis 30 courts but they would be funded from other areas. 31 Enrooth questioned the architects opinion on these issues. Mornson reported the architect and sub-contractors are all blaming each other and stating they do not recall these items being included in the bid.