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City Council Regular Meeting Minutes March 22, 2016 Page 4 E. Resolution 16 -033 a Resolution Appointing Deputy Clerk Position. City Manager Casey reviewed the Deputy Clerk position. The Deputy Clerk would be able to perform the statutory duties of the City Clerk in case of absence or need. By appointing the Deputy Clerk position staff will increase cross - training and enhance our organizational strength. The Deputy Clerk would be trained by the City Clerk to carry out duties. An existing staff person's duties would be expanded to include these duties rather than hire another employee. 9 Councilmember Stille asked why this is being done and Mr. Casey stated statutorily in order to 10 create this position it needs to be approved by Council. It was an issue when the City Clerk was 11 absent and some things could not be done. 12 13 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve Resolution 16- 14 033 a Resolution Appointing Deputy Clerk Position. 15 16 Motion carried 5 -0 17 18 F. St. Anthony Public Works Department Annual Report 19 20 Public Works Director Hartman reviewed the 2015 Public Works Annual Report. He reviewed 21 the Mission Statement and the organization structure. There are six divisions — Street Division, 22 Parks Division, Water /Sewer Division, Vehicle Maintenance Division, Engineering Division and 23 City Building. There are 14 employees in the Department. Mr. Hartman summarized the 24 accomplishments of each division in 2015. 25 26 The 2015 Public Works Department Projects included Citywide Building Maintenance, Annual 27 Branch Chipping Program, Annual Chip Sealing Program, 2015 Capital Equipment Purchases 28 and Adopt a Bench Program. 2015 Safety Training for Public Works was 15` Aid & CPR, 29 Personal Protective Equipment, Hazard Communication, Hearing Conservation, Chain Saw 30 Safety, Trenching and Excavation Safety and Working Around Mobile Equipment. This training 31 is mandatory for all employees. 32 33 Mr. Hartman reviewed the Engineering Division Projects and Street Improvement Projects 2016 34 — 2024. He reviewed the Citywide Sustainability Initiative and noted accomplishments of Kristin 35 Seaman the Minnesota GreenCorps Member. The 2016 and Beyond projects for the Public 36 Works Department as well as 2016 Upcoming Events. 37 38 Councilmember Gray referred to an article in the Star Tribune newspaper about meter 39 replacement. This was done in St. Anthony in 2006. Councilmember Gray asked what the 40 difference between a water main break and a service break was. Mr. Hartman stated the water 41 main break is the 6 inch pipe that runs in the street and a service break is the connection between 42 the water main and the house. The resident is responsible from the water meter to the curb stop. 43 The service breaks that occurred in 2015 were in the older portion of the City. Councilmember 44 Gray said he has heard many references to St. Anthony being such a clean city. 45 46 Councilmember Brever thanked Mr. Hartman and his team for their cleanup after the parade for 47 Village Fest. Everything was cleaned up within an hour along the parade route. 48