CC RES 65-023 ESTABLISHMENT OF ADMINISTRATIVE CODE - ADOPT. CHAP. 1

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-4- Every ordinance and resolution repealing a previous ordinance or resolution • or a section or subdivision thereof sb-ill give the number; if any, the title of the ordinance or resolution to be repealed in whole or in part. No ordinance or resolution or section or subdivision thereof shall be amended by reference to the title alone, but such an amending ordinance or resolution shall set forth in full each section or subdivision to be amended. All ordinances, resolutions and contract documents shall before presentation to the village council, have been approved as to form and legality by the village attorney and shall have been examined and reviewed for administration by the village manager where there are substantive matters of administration involved. Section 11 . Suspension or amendment of the Rules. These rules, or any of them, may be temporarily suspended by a four fi the vote of all the council members, and shall not be repealed or amended except by a four fifths vote of the whole council after notice has been given at some preceeding council meeting. Section 12. Committees of the Council . Any matter brought before the council for consideration may be referred by the presiding officer to the appropriate committee or to a special committee appointed by him for a written report and recommendation before it is considered by the council as a whole. Each committee shall act promptly and faithfully on any matter referred to it. Each committee report shall be signed by a majority of the members and shall be filed with the clerk prior to the council meeting at which it is to be submitted. Minority reports may be submitted. • Each committee shall consist of three or more members. Each committee member shall serve as appointed unless excused by a majority of the members of the council . Section 13. Minutes. The Village Clerk shall be the secretary to the Village Council and he s all maintain a true and faithful record of the proceedings of the Council which shall be the official record of Council activity when signed by the Mayor, Village Manager, and attested by the Village Clerk. The minutes shall include the following information in such format as shall be determined by the Village Manager, provided, however, that the Council may by motion and upon passage by a majority of its membership direct the Manager to revise the format of the minutes: 1 . Date and location of the meeting. 2. Regular or special meeting and if special, on whose call and for what purpose. If meting is special call, a copy of the notice of call and approval shall become a portion of the subsequent minutes. 3. The disposition of all items of business in the order shown on the agenda for that meeting. 4. The minutes shall show the maker and co-maker of all motions, the substantive wording of the motion, whether the motion failed or carried, and the vote of each councilman if the vote was by roll call . 5. The minutes shall indicate all matters of parliamentary action. 6. The minutes shall indicate by number and title all resolutions and ordinances adopted; providing however, that such resolutions and • ordinances shall become a part of the minutes by reference. 7. The minutes shall include the name and address of all interested parties appearing in behalf of or against any proposition at public hearings. 8. The minutes shall include theup rpose and names and addresses of signatories to all petitions; providing, however, that the petition shat Ib come a -part of -t-he-mi nutes_by- reference. 9. The minutes shall show the time of adjournment. Section 14. Organization: At the first regular council meeting in January of each year the council shall: I . Designate the depositories of village funds; • 2. Designate the official newspaper; 3. Elect a Mayor pro-tem; and the mayor shall appoint such officers and employees and such members of boards, commissions, and committees as may be permitted by ordinance and statute with the concurrence of the majority of the Council as recorded by the Clerk.