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CITY OF ST. ANTHONY <br /> TRAVEL REIMBURSEMENT POLICY <br /> Purpose <br /> To reimburse employees for out-of-pocket expenditures when out of the St. Anthony area <br /> on approved City business. <br /> Procedures <br /> 1. All travel by St. Anthony employees requires the approval of the City Manager or <br /> his/her designee. All conference or school related expenses shall also be approved <br /> by the City Manager. <br /> 2. All expenses incurred for travel are to be paid by the employee, or pre-paid by the <br /> City. The employee's expenses may be covered with a travel advance, or the <br /> employee may use personal funds and be reimbursed subsequently. Travel advances <br /> may only be requested for meals and hotel expenses, or round trip airfares that have <br /> not been pre-paid by the City. <br /> • 3. Travel advances may be requested no later than seventy-two (72) hours before the <br /> date of departure. <br /> 4. All employees who travel on City business within the State of Minnesota can use a <br /> privately-owned vehicle. The following mileage reimbursement rates will be allowed: <br /> For use of City-owned vehicle: <br /> actual receipted expenses <br /> For use of a privately-owned vehicle: <br /> current State or IRS reimbursement rate <br /> S. Travel outside of the State of Minnesota shall be reimbursed at actual round trip <br /> coach rate airfare. If a personal automobile is used, reimbursement will be paid on <br /> the basis of the prevailing mileage allowance rate or coach airfare, whichever is less. <br /> If an employee prefers to drive, any extra time required due to driving will be taken <br /> as vacation time. <br /> • <br />