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MW <br /> • 6. Hotel accommodations shall be reasonable and shall be reimbursed at actual and <br /> necessary cost, consistent with facilities available and in proximity of the location of <br /> the conference or business meeting attended. Where double or multiple occupancy <br /> has occurred, the official or employee may only claim the actual and necessary cost <br /> of his or her cost of single occupancy. <br /> 7. A per diem for meals and miscellaneous subsistence expenses not to exceed $34.00 <br /> may be taken by employees who travel on City business within the State of <br /> Minnesota. Other expenses will be approved on a need basis. <br /> 8. The per diem for meals and miscellaneous subsistence expenses for employees who <br /> travel outside the State of Minnesota on City business shall be $44.00. <br /> 9. If meals are included in tuition or registration fees and/or only a fraction of the day <br /> is authorized for travel, the per diem or expense allowance will be reduced as follows, <br /> unless documented otherwise: <br /> Breakfast $ 8.00 <br /> Lunch $12.00 <br /> Dinner $14.00 <br /> Breakfast allowance shall be authorized for Minneapolis/St. Paul departures prior to <br /> • 8:00 A.M. and dinner allowances shall be authorized for Minneapolis/St. Paul arrivals <br /> after 7:00 P.M.. Allowances within these parameters are the responsibility of the <br /> Finance Director consistent with the facts and good judgment applied to each travel <br /> expense claim. <br /> 10. Other miscellaneous expenses such as taxis to and from the destination airport,buses, <br /> and phone calls that are business related will be reimbursed. (Attempts should be <br /> made to retain receipts whenever possible.) Rental car reimbursement will be made <br /> only with prior approval by the City Manager. <br /> 11. Conferences, seminars and schools are not authorized for temporary, part-time, <br /> seasonal employees, trainees, or members of various boards, unless approved by the <br /> City Council. <br /> 12. Employees, upon returning, must settle their travel accounts within ten (10) working <br /> days by filling out a Reimbursement Summary and submitting it to the Finance <br /> Director. <br /> • <br />