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City Council Regular Meeting Minutes • February 13, 2001 Page 3 I Sparks inquired as to the details of the maintenance agreement. Hubmer explained that the 2 property owners are responsible for the general day-to-day maintenance, and the city would be 3 responsible for major repairs as outlined in the maintenance agreement. He added that the prairie 4 grass will be under a three year maintenance agreement, but it is essentially a maintenance-free 5 landscape. Sparks also asked about a complaint process to handle problems expeditiously. 6 Hubmer noted that a contact from the City of St. Anthony will need to be named to handle 7 complaints. 8 In response to an inquiry by Horst regarding the timing of using materials from Central Park for 9 this project, Hubmer noted that the timing has changed and this needs to be worked through with 10 the contractor by March 13. Horst asked how the cost will be affected to which Hubmer replied I 1 that it will be very close to the same. Hubmer reviewed how the materials will be used and 12 stored by the contractor. Hubmer added that this could result in a significant cost savings for the 13 Central Park plan. 14 Cavanaugh requested that the City Manager and City Attorney draw up a document regarding the 15 maintenance agreement to be filed with the title of the properties so future property owners will 16 have access to their entitlements. 07 Thuesen noted his agreement for a document of this type, particularly for future use. Sparks 18 expressed her concern as to the details and timeliness of this document. 19 Cavanaugh received the consensus of the Council that the staff is directed to draw up the 20 appropriate documents and file them so they have continuity for the future. 21 Hodson inquired as to where these documents would be filed, and Gilligan stated this could be an 22 attachment to the condition of easement agreement itself. 23 Cavanaugh asked the staff to bring the document back to the City Council for approval. 24 25 Matt Storm, Evergreen Land Services, reviewed the easement which was accepted earlier tonight 26 for $30,500 at 2812 315` Avenue NE. 27 28 Motion by Thuesen to approve the drainage easement for 2812-3151 Avenue NE. for $30,500. 29 Motion carried unanimously. 30 Storm reported that three easements have been signed and recorded, one easement is ready to be 31 signed and recorded, one property owner has made a counter offer which will be considered. He 2 added that one property owner will be undergoing an operation and has requested to continue negotiations after his recovery. Storm stated that this property owner has a temporary easement 34 for construction and the condemnation process was explained to him including that negotiations