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Z City Organizations 19 (H) Robert's Rules of Order are hereby adopted for the government of the Commission in all cases not otherwise provided for in these rules. These rules may be amended at any meeting by a vote of the majority of the entire membership of the Commission, and City Council approval, provided 5 days' notice has been given to each member of the Commission. (I) Deadlines for agenda: deadline for filing for placement on the agenda for application of any planning related issue shall be exactly 1 month prior to the meeting the applicant desires to be heard. (J) Order of consideration of agenda items: the following procedure will normally be observed; however, it may be arranged by the Chair for individual items if necessary for the expeditious of business: (1) Staff presents report and makes presentation; (2) The Planning Commission may ask questions regarding the staff presentation and report; (3) Proponents of the agenda items make presentation; (4) Any opponents make presentation; (5) Applicant make rebuttal of any points not previously covered; and (6) Planning Commission asks any questions it may have of the proponents, opponents, or staff, then takes action. (K) Any member of the Planning Commission who shall feel that he or she has a conflict of interest on any matter that is on the Planning Commission agenda shall voluntarily excuse himself or herself, vacate his or her seat, and refrain from discussing and voting on those items as a Planning Commissioner. (L) Each member of the Planning Commission who has knowledge of the fact that he or she will not be able to attend a scheduled meeting of the Planning Commission shall notify the City Manager at the earliest possible opportunity and, in any event,prior to 4:30 p.m. on the date of the meeting. The City Manager shall notify the Chair of the Commission in the event that the projected absences will produce a lack of quorum. (M) The Chair shall be an ex officio member of all committees, with voice but not vote. (N) The Vice Chair shall succeed the Chair if he or she vacates his or her office before his or her term is completed,the Vice Chair to serve the unexpired term of the vacated office. A new Vice Chair shall be elected at the next regular meeting.