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City Council Regular Meeting Minutes June 14, 2016 Page 2 1 A. Resolution 16 -051 a resolution Ordering Preparation of Feasibility Report for the 2017 2 Street & Utility Improvements 4 City Engineer Todd Hubmer stated the City Council is asked to consider a resolution ordering 5 the preparation of a feasibility report for the 2017 Street and Utility Improvement Project for: 6 • Penrod Lane from 36`h Avenue NE to Skycroft Drive 7 • Skycroft Drive from Penrod Lane to Maplewood Drive 8 • Maplewood Drive from Skycroft Drive to Highcrest Road 9 • Chelmsford Lane from 36`h Avenue NE to Maplewood Drive 10 • Options for the Mill and overlay of Silver Lake Court from Silver Lane to the cul -de -sac. 11 12 Mr. Hubmer stated these additional improvements are being included with the 2017 feasibility 13 report due to the amount of time and resources that Public Works staff has been spending on 14 repairing badly deteriorating pavements at these locations. The feasibility report will identify a 15 cost and schedule for pavement improvements. Mr. Hubmer indicated the locations on a map for 16 Council consideration. Mr. Hubmer reviewed the anticipated project schedule. 17 18 Councilmember Gray asked if there have been any water service issues at Silver Lake Court and 19 Mr. Hubmer stated there have been significant water main issues in that area. Councilmember 20 Gray asked if would make sense to do reconstruction now rather than just the mill and overlay. 21 Mr. Hubmer stated he will research. 22 23 Mayor Faust stated this is proposed for 2017 and the residents are looking forward to the 24 September meeting where information on the project will be communicated. Mr. Hubmer stated 25 he has already had some conversations with residents about the projects. 26 27 Motion by Councilmember Jenson seconded by Councilmember Brever, to approve Resolution 28 16 -051 a resolution Ordering Preparation of Feasibility Report for the 2017 Street and Utility 29 Improvements. 30 31 Motion carried 4 -0 32 33 B. Resolution 16 -052 a resolution Requesting an Advance from the Municipal State Aid 34 Street Fund for Calendar Year 2017 35 36 City Manager Mark Casey stated the Council is requested to consider requesting an advance 37 from the Municipal State Aid Street Fund for the Calendar Year 2017. The process for requesting 38 an advance requires a Council resolution. Distribution of the funds will not be made until 2017 39 and the State Aid finance department will advise the City if the advance is approved. Cities are 40 allowed to request advances for Municipal State Aid projects costs (or for costs previously 41 incurred). 42 43 Mr. Casey explained the current request equals four times the City's annual State Aid 44 construction allotment. The City was recently allocated $263,251 in 2016 for Municipal State 45 Aid projects. The requested advance will total $1,053,004. This advance will maintain the 46 maximum advance of construction reimbursements allowed. Mr. Casey noted the State account 47 does not bear interest and the State prefers that cities draw down their account in connection with