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54 <br />GIFTS TO THE CITY <br />PURPOSE: <br />The City of St. Anthony encourages gifts and donations to enhance the quality of life in the City <br />and to improve the efficiency and effectiveness of city services. The purpose of this policy is to <br />set up procedures for receipt of gifts and donations to the City of St. Anthony. <br />GIFTS OF SUBSTANTIAL VALUE - POLICY AND PROCEDURES <br />a) All potential donors are urge to consult with the City Manager or his or her <br />designees(s) before proceeding with plans to ensure maximum utilization of gifts and <br />donations. <br />b) No public official, employee, or volunteer may solicit gifts or donations without first <br />receiving permission from the City Manager. Departments may receive a single <br />authorization to solicit funds for the entire year for a specific program or programs. <br />Major changes in funding of these programs and new programs must receive specific <br />authorization from the City Manager. This policy applies to all departments. <br />C) All departments, which receive gifts or donations, must report the receipt of the gift to <br />the City Council. <br />d) The City Council shall make the final determination on the acceptability of a gift or <br />donation. <br />e) All gifts and donations become City property under the complete jurisdiction of the <br />City Council. <br />f) Recognition shall be given to the individuals or groups providing gifts and donations <br />to the City, unless otherwise stipulated by the donor. <br />g) The gift or donation must meet City criteria in order to be accepted. <br />CRITERIA <br />a) All gifts or donations must have a purpose consistent with those of the City. <br />b) The gift or donation must be offered by a source acceptable to the City. <br />c) The gift or donation shall not result in on -going costs, which the City Council would <br />be unwilling to fund when the gift or donation funds are exhausted, unless specific <br />authorization to the contrary is given by the City Clerk at the time the gift or donation <br />is accepted. <br />d) If such upfront authorization is not given, sufficient gifts or donations to meet all <br />anticipated staff and material costs need to be in hand before City commitment is <br />made to personal and/or materials. <br />e) The gift or donation shall not bring undesirable or hidden costs to the City. No gift or <br />donation shall place restrictions on the City that are unacceptable to the City Council. <br />F:\Policies and Procedures \Gifts To the City.doc <br />