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City Council Regular Meeting Minutes August 23, 2016 Page 2 VI. GENERAL BUSINESS OF COUNCIL A. Resolution 16 -061: a Resolution Receiving Feasibility Report and Ordering Plans and Specifications for the 2017 Street and Utility Improvements City Engineer Todd Hubmer reviewed the 2017 Street and Utility Improvement Project includes reconstruction of the following streets: 9 • Penrod Lane from 36`h Avenue NE to Skycroft Drive 10 • Skycroft Drive from Penrod Lane to Maplewood Drive 11 • Maplewood Drive from Skycroft Drive to Highcrest Road 12 • Chelmsford Road from 36h Avenue NE to Maplewood Drive 13 • Mill and overlay of Silver Lake Court from Silver Lane to cul -de -sac. 14 15 Mr. Hubmer indicated the area of the project in red on the drawing and stated the sanitary sewer 16 system improvements also on the drawing. Meters have been installed and flow will be 17 monitored. Water system improvements and drainage improvements will also be done. The 18 streets to be reconstructed were indicated on a drawing. The total cost of the project is 19 $3,010,400 including all proposed improvements. Funding sources will be by special assessment 20 and 429 Public Improvement Bonds. Mr. Hubmer indicated on the drawing the assessed parcels. 21 The project schedule was reviewed and includes the first public informational meeting 22 (September 2016), Council approval of plans (December 2016), to receive bids /compute 23 assessments (January 2017), second public informational meeting (February 2017), and public 24 hearing/award contract (March 2017). Construction will begin shortly thereafter. Residents can 25 sign up to receive weekly email updates and notification regarding the 2017 Street and Utility 26 Improvement Project by visiting the webpage located under Community Projects on the City's 27 website. 28 29 Councilmember Stille asked Mr. Hubmer to elaborate on the methodology for the timing on the 30 schedule. Mr. Hubmer stated they try to get their projects out forbid to the contractors in 31 December in order to obtain very competitive bids. Councilmember Stille asked how successful 32 re- seeding of the grass was last year and Mr. Hubmer stated they use a blown in seed - compost 33 mixture and it has been well received. 34 35 Councilmember Jenson asked Mr. Hubmer to describe the infrastructure below the roads. The 36 streets were constructed in 1960 and currently the sanitary sewer has clay pipes which have 37 joints. The joint material does decay over time and becomes very brittle and cracks. The new 38 materials are PVC pipes which will last up to 100 years. The water main is currently iron and 39 there have been a lot of water main breaks. As it is replaced, it will be wrapped in plastic for 40 additional protection and expected to last up to 100 years. 41 42 Mayor Faust stated this is the first meeting of seven meetings. 43 44 Motion by Councilmember Stille, seconded by Councilmember Brever, to approve Resolution 45 16 -061: a Resolution Receiving Feasibilityeport and Ordering Plans and Specifications for the 46 2017 Street and Utility Improvement Project.