CC WORKSESSION 09302013 - Laserfiche WebLink

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3. The Program may be advertised in the official newspaper for the City of St. Anthony. 4. Application packages shall be mailed to property owners upon request. 5. As completed applications are received, the following will occur: 1. Engineering will inspect applicants properties to assess the flooding problem. 2. To ensure a high quality response, Engineering may coordinate an initial site visit with the applicant. 3. Engineering will determine the 1% flood level and the lowest opening in the building. 4. Engineering recommends methods of flood relief. 6. The Program Specialist shall review the proposed flood relief, including ancillary items, with the property owner and answer any questions they may have. 7. Engineering recommendations for flood relief will be given to the property owner to obtain three bids. Should the property owner have problems getting three bids, two bids will be acceptable. The property owner should return contractor bids to the Program Specialist as soon as possible. 8. Bids shall be reviewed by the Program Specialist for completeness and cost reasonableness. The lowest responsible bid will be accepted, unless property owner wishes to pay the difference between low bid contractor and contractor of their choice. 9. Once a contractor has been selected by the property owner, a Contract (Exhibit F) shall be signed between the property owner and selected contractor. The Program Specialist shall send the property owner a Commitment Letter (Exhibit E) stating the approved grant amount. The owner must also sign a contract (Exhibit H) with the City at this time. The Program Specialist will send the owner a notice to proceed (Exhibit J) stating that the contractor may now start work. The contractor is responsible for normal City permits and fees as required. 10. In the event that changes to the approved work are necessary, a Change in Work Form (Exhibit I) must be completed. The form outlines all changes in the approved work and in the grant amount. It must be signed by the contractor, the property owner and the Program Specialist. As applicable, revised bids should be attached to the form. 11. While work is in progress, the Program Specialist shall notify the Engineering Division. The Engineering Division may make site inspections to make sure specified construction meets elevation requirements. If construction does not comply with requirements, the Engineer shall inform the Program Specialist on necessary construction changes. Page 3 U TUBLIC WORRSTLOODRELIEFPORM- 2001.DOC%