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II. Core Functions
<br />2014 Annual Report · Publc Works Department · St. Anthony Village, Minnesota
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<br />LICENSE/PERMITS
<br />This function provides billing and collection services for building/remodeling permits and coordination
<br />of inspections with the City Building Offi cial. Annual fees and licenses as set forth in the city
<br />ordinances are also processed using specialized software.
<br />288 Building Permits were pulled in 2014. These permits range from new development to small
<br />remodeling projects.
<br />Valuation of the permits is broken down into two categories: residential and Commercial / Industrial. In
<br />2014, the valuation breakdown was as follows:
<br /> · Residential Valuation: $5,286,426
<br /> · Commercial/Industrial Valuation: $1,190,890
<br />PAYROLL
<br />With ADP as the City’s payroll service provider the City is able to provide payroll services for other entities as it allowed
<br />for transitional options for those entities. Additionally it negated the tax fi ling risks connected to outside organizations...
<br />Utilization of ADP allows the City the ability to access expertise and guidance in areas such as tax law changes,
<br />regulatory compliance and employee engagement in management of their benefi ts. In 2014 Finance further redesigned
<br />the payroll submission process to capitalize upon technology, see full discussion under Technological Advances.
<br />$25,000,000
<br />$15,000,000
<br />VALUATIONCOMM/IND
<br />RESIDENTIAL
<br />TOTAL
<br />BUILDING PERMIT VALUATION
<br />$5,000,000
<br />$9,507,900
<br />$2,426,590
<br />$11,934,490 $22,441,369
<br />$11,552,760
<br />$13,305,428 $20,079,449
<br />$19,409,844$6,339,574
<br />$16,101,795 $4,385,816
<br />$3,258,815
<br />$7,644,531
<br />$1,490,416 $1,753,668 $1,190,890
<br />$5,286,426
<br />$6,477,316
<br />$669,605
<br />$3,698,787
<br />$5,189,203
<br />2008 2009 2010 2011 2012 2013 2014
<br />$0
<br />$20,000,000
<br />$10,000,000
<br />VENDOR PAYMENTS
<br />The City processed 8,698 vendor invoices in 2014 which generated 3,017 cash
<br />disbursements. The City’s data base includes 1,367 Vendors. During 2014
<br />staff conducted a mass mailing to its data base seeking updated W-9 data. This
<br />ensures the City’s ability to meet 1099 reporting requirements with accurate
<br />data as vendor ownership information can change over time.
<br />Another function in managing vendor accounts is the tracking and application
<br />of credit memos which is prevalent In the Liquors operations. Since credits are
<br />generally the result of an error in the delivery in type or quantity of product it
<br />requires working with many facets of the vendor operations to resolve. Staff
<br />typically resolves approximately 150 to 200 Liquor billing issues annually. This
<br />process protects City resources in the range of $11,000-$18,000 each year.
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