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Purchases over $100,000 If the amount of the purchase is estimated to exceed $100,000, sealed bids shall be solicited by public notice in the manner and subject to the requirements of the law governing purchases by the municipality. The City must consider the availability, price and quality of supplies, materials or equipment available through the state’s cooperative purchasing venture before purchasing from another source. If a cooperative purchasing agreement is in place, bids are not needed. Additional Purchasing Guidelines for Federal Grant Programs For purchases under federal grant programs, two written quotes are needed for purchases greater than $3,500. Multiple price or rate quotations must be obtained from an adequate number of qualified sources (2 or more) for purchases greater than the micro‐purchase threshold (currently set at $3,500). (Ref. 2 CFR 200.320(b)). For all contracts for goods or services above the small purchase threshold, the City should document its review of the excluded parties list (https://www.sam.gov) to ensure that no tentative parties, suspended and/or debarred contractors are contracted with when using federal [or state] dollars. [Ref. 2 CFR 200.213] Contractors that apply or bid for an award exceeding $100,000 must file the certification required by the Byrd Anti‐Lobbying Amendment (31 U.S.C. 1352). All purchases for construction projects using federal dollars in excess of $2,000 are required to follow the Davis‐Bacon Act and related federal regulations concerning labor standards applicable to federally financed contractors. To ensure fair and open competition and include affirmative steps to assure that minority businesses, women’s enterprises and other disadvantaged businesses are solicited and used whenever possible per CFR 200.321 Exceptions The City may contract for the purchase of supplies, materials, or equipment without regard to the competitive bidding requirements of this section if the purchase is through the State of Minnesota’s cooperative purchasing venture or a national municipal association’s purchasing alliance or cooperative created by a joint powers agreement that purchases items from more than one source on the basis of competitive bids or competitive quotations. Other exceptions may include: professional services, insurance contracts, purchases from other government agencies, real estate, sole source vendors and others as defined by Minnesota Statute 471.345. Best Value Alternative. Minnesota Statute 412.311 allows the City to use a “Best Value” alternative instead of awarding the bid to the lowest responsible bidder. Ask your department manager to contact the City Attorney if you wish to use the Best Value alternative. AUTHORIZATION The City Manager is authorized to make or execute purchase contracts for routine services, equipment, supplies or commodities as authorized in the City’s annual budget. The City Manager may delegate authority to make purchases and execute documents for purchasing items or services, as long as the amount involved does not exceed the City Managers Authority. 23