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The City Manager has delegated authority to the City’s department managers. A department manager, at their discretion, may delegate authority to staff for routine operational purchases. The following thresholds have been established to provide efficient procedures while still retaining effective oversight. Please see resolution #17‐1994 for a list of payments authorized without prior council approval. Purchases of less than $25,000 Budgeted: If the purchase is specifically outlined in the department budget, the respective department manager or their delegated purchaser is authorized to make the purchase, and purchase orders are not required. If the purchase is not in the department budget, a purchase order is required, and needs to be signed by the department manager making the purchase. If the purchase is not in the department budget and will result in a departmental budget overage, a purchase order is required, and needs to be signed by the department manager and the City Manager. The City Manager will provide a budget revision to Council for approval as part of the budget process. Purchases over $25,000 and up to $100,000 If the purchase is specifically outlined in the department budget, the respective department manager or their delegated purchaser is authorized to make the purchase, and purchase orders are required. If the purchase is not in the department budget, a purchase order is required, and needs to be signed by the department manager making the purchase and the City Manager. The City Manager will provide a budget revision to Council for approval as part of the budget process if the purchase will result in a budget overage for the department. Purchases over $100,000 If the purchase is specifically outlined in the department budget and the purchase is made through a cooperative purchasing agreement a purchase order is required, and needs to be signed by the department manager making the purchase and the City Manager. If bids are solicited for goods or services then acceptance of the selected bid must be presented to and approved by City Council before work commences on the project. Any subsequent change orders also require Council approval. ENFORCEMENT Department managers and all other supervisors are responsible for implementation of the policy. Employee reimbursement will be required for any purchases not in compliance with this policy. Non‐ compliance could result in disciplinary action as outlined in the Employee Handbook. BILLING Vendors should invoice the department or the City for the purchase. Vendors should not invoice an individual person. 24