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Home My WebLink About2015 Strategic PlanCity of St. Anthony Village 3301 Silver Lake Road St. Anthony, Minnesota 55418 STRATEGIC PLAN 2015 Table of Contents Introduction Work Session Goals and Expectations 2015 Session Theme Leadership in City Government Organizational Build ing Blocks 2015 Goal Setting Session Agenda Values of Saint Anthony Village & Long Term Vision Addendums Mission and Vision Strategic Initiatives and Goals 2015 Strengths Citizens/Communication City Services Community Safety Fiscal Infrastructure Location 2015 Weaknesses Fiscal Soundness Infrastructure and Redevelopment Technology and Communication Walkaliility Water Quality 2015 Opportunities City Organization Communications Environment Fiscal Human Resources Joint Ventures Redevelopment 2015 Challenges Changing Demographics Connecting the Pulilic Economy Environment Fiscal Volatility 2015 Pyramid Pre-Planning Work Tour of the City Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page8 Page8 Page9 Addendum 1 Addendum 2 Addendum 3 h.Q.l'T)' .a Cl , 2015 STRATEGIC PLAN Introduction City leaders in Saint Anthony Village conducted a Strategic Planning & Goal Setting Workshop on January 15 and 16, 2015. Participants included: Mayor Jerry Faust Councilmember Hal Gray Councilmember Jan Jenson Councilmember Randy Stille City Manager Mark Casey City Clerk Barb Suciu Finance Director Shelly Rueckert Fire Chief Mark Sitarz Liquor Operat ions Manager Mike Larson Police Chief John Ohl Public Works Director Jay Hartman Planning Commissioner Erica Crone Parks Commissioner Erin Jordahl-Redlin City Engineer Todd Hubmer City Planner Kelsey Johnson Human Resources Charlie Yunker Finance Consultant Stacie Kvilvang City Attorney Jay Lindgren Also, in attendance were Claudia Hoffacker, from the League of Minnesota Cities and Liza Donabauer, City Administrator for the City of Arlington . The City of Saint Anthony is widely respected as a cohesive group that works well together as a team, shares mutual respect, and understands roles and responsibilities. The City Council and staff share a great sense of pride in working together for the best interests of the citizens of the community. The work sessions are recognized for positive, healthy and productive discussions. Each individual opinion is respected and all ideas are welcome. This is an important priority and post session feedback reinforced this outcome for the discussions that took place. During the Thursday morning session each year, relevant topics are introduced and presented . Noteworthy in 2015 was : Being in the Moment and Creating a Vibrant Culture. These topics served to set the stage for great participation from all attendees and appreciating the values and culture that thrives within the City . Work Session Goals and Expectations • Learning, sharing and growing • Build the 2015 Pyramid • Introduce new ideas • Retain culture of speaking honestly • Continue to strengthen the team 201 5 Session Theme The session theme for 2015 was : "Others have seen what is and asked why. I have seen what could be and asked why not. " Pablo Picasso Leadership in City Government • Plan for the future o Balance short and long term needs • Understand roles and expectations o Duties are clear and established • Strive for efficiency and effectiveness o Strong structure and operating models • Place an emphasis on communication o Internal and external • Share common values o Respect and consensus·driven St. Anthony Village "It Factor" • City management form of government • City of Excellence Awards • Priority on goal setting • Creative partnerships and collaborations • Relationships and connections Page 1 ~h~ 2015 STRATEGIC PLAN 2015 Goal Setting Session Agenda Thursday, January 15, 2015 10:00 a.m . to Noon Noon to 1:00 p.m . 1:00 p.m . to 3 :45 p.m . 3:45 p.m. to 4 :00 p.m . 4 :00 p.m . to 5:30 p.m . 6 :30 p.m . Friday, January 16, 2015 7:30 a.m . to 8:30 a.m . 8 :30 a.m. to 9:00 a.m . 9 :00 a.m. to 11:00 a.m . 11 :00 a.m . to 11:30 a.m . 11 :30 a.m . 12 :30 p.m . Opening & introductions Welcome -Mayor Expectations and sess ion guidelines Overview of 2014 Strategic Plan 2014 Goals Presentation -Mayor & City Manager Lunch St . Anthony's long term vision/priorities Break Consultant's Reports Engineer Financial HR Planning Legal Group Photo Dinner Open/breakfast on your own Setting the stage -recap Thursday Building the Pyramid for 2015 Prioritizing goals and action steps Connect loose ends and debrief the se ss ion Lunch Review session and discussion of representation on committees (Mayor, Council, City Manager & Facilitator) Pag e 2 ~C7 2015 STRATEGIC PLAN Values of St. Anthony Village The participants reflected upon the essential values that define their work and relationships. The following qualities and characteristics were identified by the group. There was clear consensus that the elected officials and staff share common values. These are listed in no particular order. • Teamwork • Long Term focus • See the big picture • Integrity • High level of transparency • Fair and reasonable • Focused on adding value • Work hard , yet have fun doing it • Noblese Oblige • Set an example -"Golden Rule" • Focused on doing the right thing • Competitive; want to be the best • Responsive • Motivated to work hard • Curiosity •Humility •Empathy Long Term Vision The participants spent a considerable amount of time focusing on the long term future . Each individual was asked to reflect on what he /she believes are critical long term issues for the City. The discussion was wide-ranging and informative. Many ideas were put on the table; a sampling of them includes the following : 1 1 • Fiber and technology 11 • Industrial park development 1: 11 • Bridge over Highway 88 for trails I I: 11 11 I : I: • Bridge over railroad tracks • Decorative street lighting • Buried power lines • Shopping center redeve lopment • Housing code/housing stock upgrade • Sense of place "downtown" feel • Walkable paths • Stabilized Police contracts • Long term plan for liquor operations • Plan for municipal fleet and facilities • HR needs: succession planning • Fire -produce revenue • Expand financial services to others • Health and vitality of Silver Lake • Small business incubator I Pa ge 3 Addendums h.Q.11)' a (.Y :;> 2015 STRATEGIC PIAN Addendum 1 is the final version of the 2015 Strategic Plan Pyramid . On Friday morning of goal setting, the participants reviewed the 2014 Pyramid and amended and created the 201 5 Pyramid that reflects the immediate goals and objectives of the City of St. Anthony Village. This document serves as a road-map for the City Council and staff. Addendum 2 is a copy of the city staff Pre-planning work session outline and discussion questions. The staff met on November 12, 2014 to begin the discussion on the long term vision of the City. Addendum 3 is a copy of the "Tour of the City" map On May 12, 2014, City Council and staff toured the City and created this map of reviewed properties . Pa ge 4 Mission and Vision h.Q.ny , LY '> 2015 STRATEGIC PlAN The Mission and Vision statements were reviewed for the upcoming year. The City Council and staff reaffirmed the intent of both the mission and vision and no changes were made to the wording. To be a progressive and livable community, a "walkable" Village which is sustainable, safe and secure. No changes were made to the Mission statement. VISION "Saint Anthony is a vibrant community that values our unique environment, our fiscal soundness and a tradition of being a desirable city in which to live, work, learn and play." No changes were made to the Vision statement. Page5 Strategic Initiatives h.Q.ny a lY ...> 2015 STRATEGIC PLAN The Strategic Initiatives were discussed in detail and the Demographic section was amended. This more accurately encompasses the City's intent of Demograph ics . Environmental Stewardship Goals STRATEGIC INITIATIVES Quality I Infrastructure Robust Technology I Quality Housing & I Commercial/ Industrial Businesses Inclusive "Village" Safe, Sound & Progressive Community The Goals were discussed in detai l and no changes were made to the wording . G 0 A L S Build & Cultivate EnvironmentJI Re spons1bd1ty Maintain & Enhance Infrastructure Fost er & Enco urage C1v1c Engagement Communic ate Transparently & Effectively Ensure a Safe & Secur·e Community Increase & Maintain Fiscal Strength Page6 ~07 2015 STRATEGIC PLAN Revisit the Strengths, Weaknesses, Opportunities and Challenges To maximize the value of the group's experience, the participants reviewed the 2014 strengths, weaknesses, opportunities and challenges. Individual items from the 2014 list were discussed, eliminated, and edited; new items were also added. The 2015 Strengths are: Citizens/Communication • City newsletter • Village feel • Community cooperation • Civic organizations • Strong sense of community ownership • Community celebrations • Informed & Engaged Citizens • Civic minded public Community Safety • Strong public safety reputation • Code enforcement • Safe and secure community • Use of technology • Crime Prevention (Summer Survival School) • Emergency operations planning • Police mutual aid • Strong crime prevention programs • Youth Supportive Services City Services • Successful track record • Council, management team and staff • Strong and active commissions and task forces • Strong intergovernmental relations • Reputation and community trust • Visionary elected and appointed officials • Political will to do the right thing • Quality & Responsive City staff Fiscal • City mutual aid contracts • Right·sized community • Strong planning • Liquor operations and reserves • City's bond rating • Acquiring grant dollars • Collaborative Partnerships Infrastructure • Library • Park system • Vibrant schools • "Walkable" and welcoming • Well maintained community •Sidewalks • Long range planning • Strong infrastructure planning • Water reuse • Environmental Responsibility Location • Location in metro area • Newer commercial district • Sound housing and business environment Page 7 2015 Weaknesses r \aintAnth.2.fJY '-tVi\~LY 2015 STRATEGIC PIAN 2015 Opportunities Communications • Look for creative ways to improve citizen communication • Update the website • Enhance use of social media Environment • Organ ized Collection • Environmental best practices • Green -Step Four • Explore alternative energy sources (solar) Fiscal • Expand contracts • Track future of Health Care Reform • Clean water amendment dollars • Environmental resources • Joint Ventures/JPA's • Low interest rates for city borrowing • TCAAP !Arden Hills) • Grant possibilities($) Human Resources • Larger pool of workforce to draw from • Increase employee hire -retain opportunity • Engage and tap knowledge of local seniors • Shared Human Resources Position Joint Ventures • Joint ventures with other cities • Sell services to other cities • Cable Access • Ramsey County I-Net Redevelopment • Redevelopment of South end • 39th Avenue redevelopment • Industrial Park Pag e 8 r\;lln~hjZ_ny -C.V~lY 2015 STRATEGIC PlAN 201 5 Challenges Changing Demographics • Aging population • Language communications Connecting the Public • Social media • Community complacency • Citizen's Academy Economy • Retail closings • Silver Lake Village Phase Ill • Tax Petitions Environment • Organized Collection • Water conservation • Natural disasters • Wood fires • Floodina Fiscal Volatility • Energy costs • Rising health care costs • Lower return on investments • Transportation funding shortfalls • Legislative initiatives • Unfunded mandates • Liquor competition • Costs of increased population and businesses to services • Costs of road construction • Application of utility or user fees Pa ge9 2015 "1intt\nth1trry '-tVilhCI 2015 STRATEGIC PLAN To be a progressive and livable community, a "walkable" Village which is sustainable, safe and secure. VISION "Saint Anthony is a vibrant community that values our unique environment, our fiscal soundness and a tradition of being a desirable city in which to live , work, learn and play." STRATEGIC INITIATIVES Environmental Stewardship Quality lnfrast1 ucture Robust Technology Quality Housing & Comrne1 ciJV Industrial Businesses Inclusive "Village " Explore joint Continue fiber partnership f3.rmer's market Conanue Complete 2015 tn SA Village phospi-us street, utdity and Shopping Center redUCllon initla!Mt sidewalk protect Explore Cutural- Conanue~ Detennine Historical Center 1.a1oe a Mimir 1.a1oe feasibility study Provide mo re on- dean-up of underground line city services Conanue a nin uti li ties from website baml a rain pden Complete Consider woricshop oc:cessible altemative polling Become a"Green pedestrian signal place (Ramsey Siep 4 City'' (A PS) funding Co) Continue Mi rror Continue Ni ght &pore.._.. rod on WMer sten,gie Lake a rea to Unite tank flood ng options Explore ContJnue LED in novative citizen Monitor wood fires lighting enA"ment ideas Impact Track "Storm Provide road Implement less Proofing'' reconstruction paper cllloe (electrical education event &pore mnme outages) enel'I)' ideas Review adequacy, &pore orprics function & sizt'! of Explore urban public faoliaes farrring Explore Explore source roundabouts water access planning G 0 A L S Explore sustainable house remodel project Continue housing rehabilitation and reinvestment programs Conduct Council Tour of C ity Ensure city code reflectS sustainability initiatives Pursue southe m "Gateway" redevelopment study Evaluate Code Enforcement program Discuss options for land use densityflmpact on walkability Assess parks & recreation facilities Assess new "SAV' signs on secondary City accesses Create Communicati on Pl an Create Community Profile Explore Fix~t Clinics Contmue project update & information sheet Expl ore efficient collections of payments Ensu1 ea Safe & Seem e Community Plan & implement new technology brall city applications Update Hennepin COll'lty mass dospensirg plan Conduct National Incident Management Systems training brcounciVSlilff Continue summer s1n1 val school Continue cnme prevention strateges Identify traffic studies on maior roadw3)'S & intersections Enhance pedestrian & ble- fiiendly ro.aes including sidewalks Condua emergency ma nagement "Table Top" exercise Safe. Sound & Progressive Community • Continue cooperative ventures with other entities Plan 2016 levy & street 1 mprovement prcgram Maintain reS1l1ent workforce Review compensation. staffing and orgatizat1onal structure Analyze/validate contracts Expand long term revenue planring Expand sharing of major equipment items with other governmental entities Continue explonng equipment ownership vs. leasing 2-9-201 5 Addendum 1 Staff Pre-Planning for January Goal Setting Wednesday, November 12, 2014 11:30 a.m. to 1:00 p.m. Roseville City Hall -Willow Room Attendees: Administration Mark Casey & Barb Suciu Engineering: Justin Messner Fire : Mark Sitarz & Jay Olson Finance : Shelly Rueckert & Charlie Yunker Liquor: Mike Larson & Kevin Morelli Planning : Kelsey Johnson & Erin Perdu Police: John Ohl & Dominic Cotroneo Public Works : Jay Hartman & Jeremy Gumke Facilitator Dave Unmacht I. Introductions II . Purpose of Meeting 111. Utilization of Technology IV . S.W .A.T. Analysis v. Action Steps VI. Wrap-up Handouts: 2014 Pyramid AGENDA October 13, 2013 Getting Smarter with Technology Memo 2014 Tour of City of St. Anthony Addendum2 ~~ ... Believe power CD Beheve power is * ~~ comes from their great est in a position of authority collective team ······-·················· ················"'····················· . Maintain 0 Openly share ~ ownershlp information and of m.formation knowledge ······················································~······················ .. ··· .. ············· .. ········· .. ··········• SomQtlmea hst n to 0 suggestlons and 1degs 3 from their team ........ Dehver the approved solution to their team ... ' .......................... ···~·· ........ . Allocate time and resources only when proven necessary .. . ............. . Adhere to speciflc roles and respons1biht1es .. Figh t fires and focus on symptoms • ••••••••••••••••...,.• ....... ,.. • ••! •••y•9t:P•'IJ•••• ••••••II• • • Review staff performance annually based on company policy ' Encourng ...,~ suggestions and -• id as from their team Facilitate brainstorm.mg with their team Enable their team with immedi ate time and resources Allow roles and responsibilities to evolve and fluctuate .......... , .... ,_ ............... ,.~ .. ·····• Seek t o uncover root causes of i s sues Offer immediate and ongoing feedback with personalized coaching a-1••···-···-···-···-···9! i i I ! . . ; I I ! ! i I ! i i I ! . . ; I I ! . . ; I I ! . . -. ! ~1 •• 1aa 1• ! 1. SalO Pond i Silvff L•k• wato1 quality I 1mprovomont (under c.onstruction}-t---- 2. Oomlnlum Development ~ ; Approved high density H'"°:' -_,,....__ houu1g (ul'ld•r constn.JcbOn) i: 3 . Gas S~lionlCar Wash Sif9 A Potcnlla l futUl'o redo~loprnc:tnt I opportunity i'- ~ ·-_.. .. _,,_ .. _ 4 . Vacant Lot ( .A Future Redevek)pme / ~ Vacant Gas Station ==. May 12. 2014 28. Housu on 39th FUlure Redevelopment Opportunity 2ti. Mirror L ake Flooding RC~ Cloan Water Fund Grent ! ; 24 Safe Routes to School Plan Y Ptannlng fur'ldil'lg from M nOOT Sat• Routes to School Grant -7~ ' =:3 201• Road Pro,ects l (Wider comtru<;tlOn) I 22 . 2015 Road Projects Tank romo va l required ii by January 2 018 ~ a (future projlctod PfOJOCt) c..: ~;:.-----~if--21 . 201• Rainganten/Bioswale PtOJK I 6 . Flood Are-a h FUluro gro.dtng and l"l~ahahon of a ~ck yard M:wer f1 per adopted polie~ (2014) 7. Future MPRB Tr.at! ----t Potonbal f'uturo ttad por l Honn. Co. Blk• Plan l 8 . :~:d·,~~.~!'=~~ic.----!!i------- Cunontly b9nljl re'\lfewed by l HlllMO P.., County f 9. LED Pe~s trian Crossin Hennepin County fundi ng Contrlbutton construction In 2014 5 • 10. Lowiry Orovt ---:-:-:~ Future rodovelopment opportunity ~ ,~--ii---7"7 12. ·~ ! "" \ \ \ ! ~~::,:a~:r,.:;::n~ for RCWD permk ; Fall 2014 ~ ! ! • '! ;_ ! 20. Pedutrl an lmprov•ment Coordination with Hennepin CotJnty 11. Hennepm County Resurf.acinv Pro~ct Summor 2014 i 18. l ndu1trial PMk Future Redeve~pment Future opportunlles 1or redevelopme nt -=--=l ; 17. ~:~e~;;~n~1'!.e:~trojtct ~ CootdlnauonwM Hennep~ Couniy 16. lndustri.al P aik Flooding Future construetlon t>f stormwator pondinljl on oas.o menl ! ~; i ts. Scre-e ni ng P roject 14. Sl Anthonv Reljlion al ! I I 16. Future MPRB Trait Planting addltlonal trees Tre.atment System i ': ! Pot.!ntial Mure trail per SonnglSummor 2014 Funded by MWMO ! I i Henn Co B*e Plan S1gnal l mprovemenl1 ~~~:c:::.·:, c;~n .. ty i I i Fundmljl from HSIP Grant ; • I (8 ) 2016 COMlruct!on i i i !1•••1•••····\·····-···••1••: ' ........ =====-_. ......... •:._, A Addendum3