Joint Meeting with Parks & Planning 03192019

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2019 PROCESS – PUBLIC HEARING (Planning Commission) Since a public hearing is a more formal procedure and often requires certain procedures and actions to be legal, the meeting rules are changed accordingly. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner, the Chair will introduce the hearing with an explanation of the issues. The Chair will give this explanation or a person designated by the Chair . The use of explanatory visual aids is encouraged. Following the explanation, input from the public will be taken. Prior to accepting input though, the Chair will state the areas where input will be appropriate, the maximum time to be allotted to any individual presenter and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. All individuals wishing to speak must fill out and submit an identification form and speak in to a recording microphone. Individuals not wishing to speak in public may provide a written statement. The Planning Commission may take up to 15 minutes to review written statements presented at the meeting. If the Commission decides not to act on the issue at the public hearing meeting, it may by majority vote extend the time where written input will be taken to a day not later than one week before the next meeting where a deciding vote is planned. All speakers are to address the commission, expected to be business like, to the point and courteous. Anyone not abiding by these rules will be considered out of order.  Everyone who wishes, will have a chance to address the Planning Commission, citizens must address all questions and comments to the Chair , who will then determine who will answer them. Questions will be answered when all persons have had a chance to speak. Only one person may speak at a time. Citizens are urged to be polite and quiet as comments are made to the Planning Commission. Applauding or other displays of approval or disapproval are inappropriate during Planning Commission proceedings.  No one will be given an opportunity to speak a second time until everyone has had an opportunity to speak initially. Please limit second presentation to new information and not rebuttals.  The Planning Commission will refrain from initiating a discussion during the public input phase of the hearing except to clarify points brought up.  When public comments are completed, the Planning Commission closes the public hearing and starts its own discussion. The audience is welcomed to listen quietly to the discussion but is requested not to make comments.