Joint Meeting with Parks & Planning 03192019

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2019 PROCESS FOR REGULAR AND SPECIAL COMMISSION MEETINGS For these proceedings the Commission will use the “open discussion” procedure. That is, discussion is open to any member before or after a motion is made. The privilege is also extended to the staff, and any of the consultants who may have an interest in or can contribute to the item at hand. The Chair can make liberal use of the “unanimous consent” procedure. That is, items that in the judgment of the Chair are likely to be unanimously approved can be introduced for approval with the statement: “If there are no objections, stands approved (or denied).” If any Commission member has an objection, the item reverts to the standard motion procedure. This “unanimous consent” procedure cannot be used for items requiring formal votes, i.e., resolutions or for approval of the consent agenda. The standard motion procedure is that each motion requires a second. This also applies to amendments. Any motion, by any member shall be reduced to writing upon request of any member. No motion shall be put to a vote until it has been stated by the maker at the request of any member of the Commission. To eliminate confusion, only one amendment will be considered at a time and that amendment must be germane to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed appropriate, the amendment should be withdrawn and reintroduced accordingly. The general mode of voting will be by acclamation but with enough clarity that individual votes can be recorded in the minutes. If in doubt, any member can request clarification. Each individual’s vote will be entered in the minutes. Any member may abstain from voting or disqualify themselves. The reason for disqualification or abstention must be stated by the member and entered into the minutes. If a member disqualifies them self, they may leave the room while the issue is being considered. Roberts Rules of Order (revised) shall govern the Commission procedures not covered by the Standing Rules of the Commission. The meeting will be recorded, and the recording will be retained for three (3) months following approval of the minutes of the meeting. The standard retention can be extended if in the judgment of the Mayor, City Clerk or any other Councilmember, such action is warranted. If the Commission action is the result of a resident request and that request is denied in whole or in part, reasons of the fact supporting the denial will be made part of the public record.